Study Group Assistant

2 weeks ago

Delhi, Delhi, India International Telecommunication Union (ITU) Full time

INTERNATIONAL TELECOMMUNICATION UNION

  • ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radiofrequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems. ITU also organizes global Telecom events bringing together the most influential representatives of government and the private sector to exchange ideas and knowledge for the benefit of all._

Study Group Assistant (2 positions)

Vacancy notice no: 1301

Sector:

TSB

Department:

SGD

Country of contract:
India

Duty station:
New Delhi

Position number:

Grade:
G5

Type of contract:
Short-term

Duration of contract: 6 months

Recruitment open to:
External

Application deadline (Midnight Geneva Time): 10 August 2023

ORGANIZATIONAL UNIT


The Telecommunication Standardization Bureau (TSB) fulfills the objectives of the Union relating to telecommunication standardization, by providing secretariat support to groups studying technical, operating and tariff questions and facilitating the adoption of Recommendations in these areas with a view to standardizing telecommunications and information technology on a global basis.

In order to achieve these objectives, the Telecommunication Standardization Bureau works in accordance with the instructions of the World Telecommunication Standardization Assemblies (WTSA), Telecommunication Standardization Study Groups and the Telecommunication Standardization Advisory Group.

TSB, headed by an elected Director, provides the technical, administrative and logistic support for the assemblies and for the meetings of the groups mentioned.


The Study Groups Department (SGD) is responsible for facilitating, managing and supporting the work of the ITU-T study groups in the development of global telecommunication standards (ITU-T Recommendations) and other documents and databases related to standardization.

It provides the counsel and secretariat for the Sector's study groups, focus groups and other ad hoc groups.

Particular attention is given to "Bridging the Standardization Gap", i.e., to strengthen the participation of developing countries in the standards making process.

The Department maintains close relations with the ITU Radiocommunication and Telecommunication Development Sectors and takes part in their work as required.

Likewise, it cooperates with other global standards organizations such as ISO and IEC as well as recognized industry forums and consortia.


DUTIES AND RESPONSIBILITIES:


The Study Group Assistant provides administrative and logistic support to the work of the secretariat under the supervision of the Study Group Project Coordinator, and in close collaboration with the Counsellor(s) responsible for one or more specific study group or other working group.

To this end, the incumbent performs the following duties:

  • Provides support to ITU-T Members and meeting participants: Registers and processes documents for meetings, including
    TSB Circulars and Collective letters. Publishes formal and informal documents (Contributions, TDs, working documents, liaison statements, draft Recommendations, etc.) using DMS/DPS, SharePoint, the Work Programme database and informal FTP area.
  • Assists in preparing meeting reports. In coordination with the Translation service, aligns documents in the six official languages of the Union when needed. Ensures that the latest information is available between and during meetings via the ITU website.
  • Assists meeting participants in accessing electronic documents and remote participation systems.
  • Assists with editorial work in preparation of ITU-T publications: Prepares new/revised Recommendations, Supplements, amendments and corrigenda for prepublication and editing. Processes other publications to their final versions. Where necessary, ensures alignment between publications in the six official languages of the Union.
  • Provides advice, suggestions and secretarial and administrative services to the Counsellor, ITU-T Members and meeting participants; captures and processes texts, drafts letters as directed. Provides statistical reports and lists of specific documents before and after meetings. Processes questionnaires; examines, registers and publishes replies.
  • Answers queries, receives and assists visitors. Maintains lists/details of meeting participants and other contacts. Keeps up to date the electronic and physical filing of the study group or other working group.
  • Coordinates logístical support for virtual meetings and other meetings held away from the duty station, including liaising with the host organization(s).
  • Provides feedback on tools and processes for their improvement as necessary.
  • Performs other duties as required, including repl

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