Team Assistant, India

1 week ago


Delhi, Delhi, India The Children's Investment Fund Foundation Full time

Main Role Purpose

The Team Assistant (TA) will provide proactive executive and administrative support to the Directors and the wider team, alongside EA India. This role demands broad administrative and personal assistant skills, as well as a high level of efficiency and proactivity. The TA will be the key contact for the Directors, ensuring optimal use of time for meetings and handling confidential information with utmost discretion. Joining this organization offers an opportunity for a well-organized professional with excellent communication skills to be part of a dynamic, growing, mission-driven team.

Responsibilities

  • Central point of contact for 3 or more India Directors in relations with partners, grantees, and peer community.
  • Diary management
  • Event planning for internal team meetings, offsites, and high-level meetings
  • Travel arrangements for directors, including visa management
  • Project support
  • Assisting the Directors' team with meeting setup, document handling, and travel preparation
  • Implementing efficient systems to optimize task delivery and resource allocation
  • General administrative tasks, including invoice processing and management of tools like Fluxx
  • Collaboration with EAs and office management for smooth operations
  • Supporting HR in interview scheduling

Team Membership

  • No line management involved, but leadership behaviors are expected
  • Support in inductions for new joiners
  • Matrix reporting structure

Requirements

Skills & Experience

  • Experience in senior executive support and scheduling
  • Strong interpersonal and organizational skills
  • Professional judgment, integrity, and confidentiality
  • Exceptional attention to detail
  • Proficiency in English
  • Adaptability in different contexts
  • IT proficiency, particularly in Microsoft Office
  • Ability to work independently and solve problems
  • Basic budget understanding

Key Relationships

  • Executive Team, EAs, and local office management at CIFF
  • Contacts across all CIFF program and functional teams

Management Scope

  • No direct budget or people management, but contributes to team efficiency

Benefits

The starting salary for this role is INR -. This is a 12-month Fixed Term Contract.
Alongside a competitive salary, CIFF offers a comprehensive benefits package:

  • Annual leave - 25 days per year
  • Discretionary bonus scheme
  • Training and wellbeing allowances
  • Life and medical insurance

Please submit your application before 14th June 2024.



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