Executive Assistant

1 week ago

India Good Business Lab Full time

About Us:

Good Business Lab is an independent, non-profit labor innovation and research company. We use rigorous academic research to prove that worker wellbeing programs have business impacts. Additionally, we develop market-ready, scalable products capable of providing dual benefits to workers and businesses.

Our goal is to disrupt the traditional notion of business and show that worker well-being can be a part of core business strategy, or in other words, a good business practice.


The founders of the GBL are Ach Adhvaryu - Professor of Economics, Director of 21st Century India Center, School of Global Policy and Strategy at UC San Diego, Anant Ahuja - Head of Organization Development at Shahi Exports Pvt.

Ltd.

(India's largest Ready Made Garment firm), and Anant Nyshadham - Assistant Professor of Business Economics and Public Policy at the University of Michigan.


Role Summary


To ensure the smooth implementation of all projects and related work, by meeting the administration needs of a growing organization, we are looking for an Executive Assistant to work directly with our CEO and Founders.

The Executive Assistant will work independently and report to the CEO. They will work directly with the founders and the CEO on their engagements. They will also collaborate with other verticals and leadership to ensure smooth operations.


In the long run, this role has the potential to grow into a team of admin support to other leaders and teams.

Based on an employee's performance we are open to exploring options here. We are a fast-growing company and are committed to the long-term career growth of all employees.


You will be a part of a rapidly growing team of smart, purpose-driven, and motivated people, which will give you a chance to try new things, take initiative, make mistakes, and grow.


Who are you?

Ideally, you have:

  • 2+ years of executive assistant experience supporting highlevel executives
  • Strong organizational and time management skills, and the ability to manage calendars across time zones (India, EST, PST)
  • The ability to multitask and prioritize
  • Superb communication and interpersonal skills
  • Flexibility to work outside of strict job description parameters, thinking creatively about how to provide the highest quality service
  • Meticulous attention to detail
  • Experience with taking initiative and ownership, especially in ambiguous situations

Bonus:

  • Diploma or other qualification in administration

What will you do?

  • Provide administrative assistance to the CEO and other Founders, such as organizing meetings and managing their calendars. This will include timely and extensive calendaring, scheduling meetings & communicating with internal and external stakeholders, knowing what needs to be prioritized, proactively changing appointments to best leverage executives' times, and acting as a gatekeeper for meeting requests
  • Support CEO and founders on coordination and documentation related to leadership reviews, and any recruitment where they are involved
  • Coordinate travel including booking transportation, accommodations, and meals for the CEO and Founders, leadership, and other team members upon request
  • Produce reports and presentations to support the CEO and other Founders where needed
  • Provide administrative support to the organization where needed
  • Coordinate with the People Ops, Finance and IT teams to manage GBL tech requirements: device management, account security, various subscriptions and accounts, payments
  • Keep legal templates updated and liaise with our legal team to create new templates. Support managers use these templates and keep a central register of signed official documents
  • Assist the People Ops, Finance, and IT teams on other operational tasks as and when required
  • Help plan events such as partner visits, interview days, occasional travel, and team gatherings
  • Miscellaneous administrative and operational tasks
  • Perform other related work as needed

Length of Commitment:
At least one year

Location:

  • Bengaluru / Delhi

Remuneration lacs p.a. (depending on experience)

Application Deadline - 19th June 2023

What should you be comfortable with?

  • A dynamic environment with competing priorities.
  • Working in a team with shared responsibilities.
  • Independently coordinating with coworkers to accomplish goals.
  • Being resourceful in new environments and scenarios.
  • Problemsolving in highpressure environments.
  • Adapting your approach, being focused on the problem and not being stuck to one idea or way of solving a problem.

Perks of working with us
There are plenty of benefits at GBL, here are some examples:


  • Flexible leave policy: Time away from work can be extremely helpful for maintaining a healthy work/life balance. GBL encourages managers and leadership to set the example by taking time off when needed and ensuring their team members do the same. We don't have a strict limit on paid leaves, o

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