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in - Company Secretary

3 months ago

Bengaluru, Karnataka, India Porter Full time
About the Role:

PORTER is looking for an experienced Company Secretary to oversee the corporate secretarial function for its India and international entities. Operating under the guidance of the CFO, this individual will be instrumental in upholding top-notch governance standards, transparency, integrity, and legal compliance to facilitate the company's growth. They will also have a significant role in preparing the Company for its IPO and eventual listing.

The responsibilities will encompass leading a team of legal and secretarial professionals, collaborating closely with management, providing advice and executing various corporate, secretarial, and compliance tasks. Moreover, the role will involve being an active corporate advisor to PORTER's teams globally.

Porter:

Making Profound Impactful Journeys

At Porter, our focus extends beyond just enhancing efficiency; we are dedicated to realizing a billion aspirations through each delivery. We empower businesses of all sizes to streamline their operations and unlock unprecedented growth opportunities in their core functions. Join us in spearheading the evolution of last-mile logistics, a transformation set to revolutionize the industry's conventional transportation concepts.


Reasons to Join Porter:
  • Industry Pioneering: As the rapidly expanding leader in last-mile logistics, we have established a strong presence across India and internationally, operating in numerous cities. With over 750k driver partners and 15 million customers, Porter leads the way in this dynamic sector.
  • State-of-the-Art Technology: Our cutting-edge technology platform has attracted significant investments, surpassing $150 million, from prominent backers like Sequoia Capital, Kae Capital, Mahindra Group, and more. Through technology, we drive efficiency, innovation, and provide unparalleled service.
  • Ambitious Vision: Beyond problem-solving, we are tackling a substantial challenge and targeting a market valued at over $50 billion USD. Our aspirations go beyond last-mile delivery to disrupt all aspects of logistics, including warehousing and LTL transportation.
  • Vibrant Community: Become part of a community of dedicated individuals committed to delivering their best work every day. At Porter, we cherish a culture of collaboration, innovation, and a proactive approach towards challenges.
  • Join Something Exceptional: If you are prepared to make a significant impact, lead innovation, and embrace the opportunities and challenges of a fast-paced environment, Porter offers the ideal platform. We are not just building a brand; we are shaping a household name in the transportation sector. Join us and contribute to the revolution where each day presents a chance to redefine possibilities.

Key Responsibilities:
  • Head the Secretarial Team for the Porter group of companies.
  • Establish policies, procedures, and guidelines for compliant secretarial operations across all jurisdictions where Porter operates.
  • Offer secretarial support to various departments: business, finance, technology, and HR.
  • Conduct board meetings, prepare agendas, notes, minutes, and resolutions.
  • Lead the Company through Pre-IPO, IPO, and Post-IPO phases.
  • Ensure full compliance with the Companies Act, LLP Act, FEMA, and other applicable regulations while overseeing overall vigilance on compliance matters.
  • Manage ESOP/SAR policies and automate cap table and ESOP systems.
  • Handle statutory registers, submissions to ROC/RD/other authorities, and ensure inter-departmental compliance.
  • Assist in defining CSR/ESG objectives, planning ESG activities, and ensuring effective reporting.
  • Manage stakeholders, boards, committees, and shareholder meetings akin to a public company.
  • Act as the primary liaison for the Board of Directors, aiding communication and providing governance support.
  • Collaborate with internal teams like legal, finance, and HR to ensure alignment on governance and compliance matters.
  • Develop governance systems and policies adhering to the highest standards.
  • Engage with external legal, consultancy, and audit teams as required for governance and compliance issues.
  • Create and deliver training programs on governance, compliance, and ethical standards.
  • Participate actively in investor relations management and reporting.
  • Handle relationships with external consultants, legal teams, and regulatory bodies.
  • Support contract review, negotiation, and compliance from commercial, financial, and regulatory perspectives.
  • Collaborate closely with international teams from various departments such as Finance, Accounting, Legal, and Tax.

The company secretary will be accountable for establishing and upholding organizational secretarial practices, processes, templates, and driving departmental enhancements.Skills and Qualifications:
  • ICSI membership with 12-15 years of relevant experience in a multinational or large Indian corporation, including at least 5 years as an in-house Company Secretary of a listed company.
  • Preference for candidates with a law degree and additional qualifications/certifications in legal and regulatory fields.
  • Demonstrated success in leading a company through a successful IPO.
  • Proficiency in areas such as company law, foreign exchange regulations, secretarial standards, governance, and compliance.
  • Strong organizational skills, strategic thinking ability, and sound judgment in handling complex issues.
  • Thorough understanding of corporate laws, governance principles, and industry best practices.
  • Excellent communication, interpersonal, and stakeholder management skills.
  • Experience in team leadership and management, with a talent for motivating and developing professionals.
  • Commitment to continuous learning and keeping abreast of corporate governance regulations.
  • Capability to work independently and in cross-functional environments.
  • Outstanding communication and stakeholder management capabilities.