Administrative Manager

1 week ago

Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time
Job Description

JOB OVERVIEW:

The AdminManager heads the campus support staff and is responsible for observing the efficient operation of the campus including Facilities, Marketing, Purchase, Events, Stores, Inventory, Ground Maintenance, Electrical, and Transport are meeting high-quality of Standards and delivering services with the coordination of the respective managers and outsourced vendors.


MAJOR JOB RESPONSIBILITIES:

  • Overall responsibility for all the campus maintenance, including the monitoring of buildings and grounds, Canteen and lunch area, site, security, health, safety, Housekeeping, security, and transport.
  • Ensure all campus equipment such as labs and sports etc. are fit for purpose and meet the changing requirements of the school.
  • To prepare and present reports to the Senior Leadership team on all assigned duties.
  • In collaboration with the other managers prepare Yearly Forecast Budget as per the requirement raised by the Head of School.
  • Support the School Principal and Chairman in the creation of the School's strategic development plan


HOUSEKEEPING & SECURITY GROUPS RESPONSIBILITY:

  • Need to Manage Housekeeping, Security, Gardener's including the preparation/verification of rosters and ensure the completion of work as per roster.
  • Need to ensure all reports of maintenance are updated on time for record and audit purposes.
  • Responsibility for the negotiation of contractual terms with third-party manpower-providing companies.
  • Need to train all third-party housekeeping and security staff every week on personality development and greeting gestures.

VENDOR & INVENTORY MANAGEMENT:

  • Daily stock review and verification and Monitor office supply levels; record when appropriate.
  • Need to prepare/ Verify the weekly indent, well in advance, and send it to the Finance Manager, for any material requirement so that the material is supplied in time.
  • Need to identify new vendors and to build business relations with them to initiate emergency orders with the best pricing on supplies and services.
  • Evaluate deliveries, purchase orders, and product levels to improve inventory control procedures.
  • Maintain the purchase activity as per standards and all purchases made are to be maintained in a register.
  • Process all indents after due verification and get estimates as per the requirement.
  • Prepare an abstract for the stationery with estimated amounts. i.e., both Credit and Cash purchases and need to send them for approvals to the Finance dept.
  • Preparation of Purchase Orders and raising monthly indents as per the Yearly Purchase calendar in relation to (Housekeeping, Security, Uniforms, stationery, Electrical and Garden Maintenance Requirements, Sensor i-Gates Maintenance and other Maintenance etc.).
  • Maintain a record of all the bills submitted for payment and record any delays.

FACILITY MANAGEMENT:

  • Inspect and maintain building systems (Electrical Equipment, heating, ventilation etc.)
  • Duplicate keys pertaining to all cupboards/filling cabinets and drawers of all staff

members should be lodged with him for safe custody.

  • Ensure that the Lobby area meets the requirements for hygiene and food safety.
  • Need to ensure all the classrooms have adequate infrastructure, including fans, lights, water pots,black boards, section notice boards, chalk-pieces etc. required to conduct the classes in a congenial atmosphere.
  • Need to ensure all the laboratories are well-equipped. The stock position of the

Consumables are to be recorded at the beginning of every academic year and indent for the next year requirement may be sent well in advance.

  • Need to ensure that the library is well equipped for the benefit of students and staff, The books recommended by the staff for reference are in multiple copies after obtaining necessary approval from the Campus Principal & correspondent and See that the delivery system is maintained scrupulously.
  • To be responsible for the upkeep of playing fields, gardens, all weather surfaces, running tracks, football court, tennis courts, swimming pool and Land drainage etc, ensure the maintenance of boundaries, footpaths, roads and rights of way within the school premises.
  • Need to coordinate with the school principal in executing inhouse school events properly as per the designed plan.
  • Need to ensure all concerned staff receive uniforms.

TRANSPORT MANAGEMENT:

  • Responsible for the transportation function in the School and ensuring that it meets school standards and requirements.
  • Plan, organize and control use of school transport of BIS.
  • Select and manage outside contractors for bus repair works.
  • Verify and get approved from concern Admin manager on all transport invoices for payment in accordance with contracts or purchase orders
  • Deal with any complaints or matters associated with the administration of the transportation contracts and advise the School Principal as necessary.
  • Need to ensure timely repair and servicing of damaged vehicles in order to minimize downtime and maintain necessary records..
  • Plan and manage bus routes.
  • Manage the inventory of spares parts for vehicles, in coordination with the ADMIN Manager, in order to ensure an adequate supply of spares.
  • Provide recommendations for lowering vehicle-operating expenses and reduce idle time of vehicles.
  • Ensure all vehicle operation policies & certificates are up to date
  • Need to train all transport staff on a weekly basis on personality development and greeting gestures.

Requirements and skills

  1. Proven experience as an Administration Manager.
  2. Experience as an educator is a plus.
  3. Knowledge of administrative processes of schools /colleges.
  4. Ability to use computers (e.g. MS Office) and education management systems.
  5. Excellent communication skills
  6. Outstanding organizational ability
  7. Attention to detail.
  8. Problem-solving and conflict resolution skills
  9. Good judgment and decision-making aptitude
  10. Degree in Education or similar field; post-graduate degree is a plus.


Requirements
JOB OVERVIEW: The AdminManager heads the campus support staff and is responsible for observing the efficient operation of the campus including Facilities, Marketing, Purchase, Events, Stores, Inventory, Ground Maintenance, Electrical, and Transport are meeting high-quality of Standards and delivering services with the coordination of the respective managers and outsourced vendors. MAJOR JOB RESPONSIBILITIES: Overall responsibility for all the campus maintenance, including the monitoring of buildings and grounds, Canteen and lunch area, site, security, health, safety, Housekeeping, security, and transport. Ensure all campus equipment such as labs and sports etc. are fit for purpose and meet the changing requirements of the school. To prepare and present reports to the Senior Leadership team on all assigned duties. In collaboration with the other managers prepare Yearly Forecast Budget as per the requirement raised by the Head of School. Support the School Principal and Chairman in the creation of the School's strategic development plan HOUSEKEEPING & SECURITY GROUPS RESPONSIBILITY: Need to Manage Housekeeping, Security, Gardener's including the preparation/verification of rosters and ensure the completion of work as per roster. Need to ensure all reports of maintenance are updated on time for record and audit purposes. Responsibility for the negotiation of contractual terms with third-party manpower-providing companies. Need to train all third-party housekeeping and security staff every week on personality development and greeting gestures. VENDOR & INVENTORY MANAGEMENT: Daily stock review and verification and Monitor office supply levels; record when appropriate. Need to prepare/ Verify the weekly indent, well in advance, and send it to the Finance Manager, for any material requirement so that the material is supplied in time. Need to identify new vendors and to build business relations with them to initiate emergency orders with the best pricing on supplies and services. Evaluate deliveries, purchase orders, and product levels to improve inventory control procedures. Maintain the purchase activity as per standards and all purchases made are to be maintained in a register. Process all indents after due verification and get estimates as per the requirement. Prepare an abstract for the stationery with estimated amounts. i.e., both Credit and Cash purchases and need to send them for approvals to the Finance dept. Preparation of Purchase Orders and raising monthly indents as per the Yearly Purchase calendar in relation to (Housekeeping, Security, Uniforms, stationery, Electrical and Garden Maintenance Requirements, Sensor i-Gates Maintenance and other Maintenance etc.). Maintain a record of all the bills submitted for payment and record any delays. FACILITY MANAGEMENT: Inspect and maintain building systems (Electrical Equipment, heating, ventilation etc.) Duplicate keys pertaining to all cupboards/filling cabinets and drawers of all staff members should be lodged with him for safe custody. Ensure that the Lobby area meets the requirements for hygiene and food safety. Need to ensure all the classrooms have adequate infrastructure, including fans, lights, water pots,black boards, section notice boards, chalk-pieces etc. required to conduct the classes in a congenial atmosphere. Need to ensure all the laboratories are well-equipped. The stock position of the Consumables are to be recorded at the beginning of every academic year and indent for the next year requirement may be sent well in advance. Need to ensure that the library is well equipped for the benefit of students and staff, The books recommended by the staff for reference are in multiple copies after obtaining necessary approval from the Campus Principal & correspondent and See that the delivery system is maintained scrupulously. To be responsible for the upkeep of playing fields, gardens, all weather surfaces, running tracks, football court, tennis courts, swimming pool and Land drainage etc, ensure the maintenance of boundaries, footpaths, roads and rights of way within the school premises. Need to coordinate with the school principal in executing inhouse school events properly as per the designed plan. Need to ensure all concerned staff receive uniforms. TRANSPORT MANAGEMENT: Responsible for the transportation function in the School and ensuring that it meets school standards and requirements. Plan, organize and control use of school transport of BIS. Select and manage outside contractors for bus repair works. Verify and get approved from concern Admin manager on all transport invoices for payment in accordance with contracts or purchase orders Deal with any complaints or matters associated with the administration of the transportation contracts and advise the School Principal as necessary. Need to ensure timely repair and servicing of damaged vehicles in order to minimize downtime and maintain necessary records.. Plan and manage bus

  • Lead - Human Resources & Administration

    1 week ago

    Vijayawada, Andhra Pradesh, India Vijayavahini Charitable Foundation Full time

    Lead - Human Resources & Admin Monitor and report on HR metrics to measure effectiveness. To conduct the recruitment process, from Job posting to candidate selection Conduct Interviews, Assess candidates, and facilitate the onboarding process. Maintains personnel records, updates databases, and creates guidelines and FAQ documents about organization...

  • hr manager

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    Job Description Title: HR Manager Overview:We are seeking a dedicated and experienced HR Manager to oversee the human resources function in our medium-sized educational institution. As the HR Manager, you will play a pivotal role in managing and optimizing our HR processes, policies, and programs to ensure the effective functioning of the institution's...

  • Area Debt Manager-Call Centre

    1 week ago

    Vijayawada, Andhra Pradesh, India IDFC FIRST Bank Full time

    Job Description Role/ Job Title: Area Debt Manager-Flows- Call Centre Function/ Department: Debt Management- Flows- Call Centre Job Purpose: The role bearer has the responsibility to plan, organize, direct and oversee the activities of the department. It also includes managing the agencies associated with the company in their assigned...

  • Duty Manager

    1 week ago

    Vijayawada, Andhra Pradesh, India Accor Full time

    Company DescriptionJob Description Main Duties: Administration Liaise with different departments for smooth and coordinated work. Should ensure that the team members are adhering to the Human Resource policies. Customer Service Personally welcome and escort all hotel guests. Authorize courtesies for all VIP's Maintaining guest profile...

  • Data Entry Clerk/administrator

    1 week ago

    Vijayawada, Andhra Pradesh, India marutti alluminiums Full time

    Preparing and sorting documents for data entry Entering data into database software and checking to ensure the accuracy of the data that has been inputted Resolving discrepancies in information and obtaining further information for incomplete documents Creating data backups as part of a contingency plan Responding to information requests from authorised...

  • College Principal

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Educational Institutions Full time

    College Principal Role at Premier College in VijayawadaLocation: VijayawadaAbout the Company: A renowned college in Vijayawada committed to academic excellence and holistic student development is seeking a visionary leader to steer its path towards greater success.Position: College PrincipalSalary Range: Rs 35,000 to Rs 45,000 per month Key...

  • Academic Operations Intern

    1 week ago

    Vijayawada, Andhra Pradesh, India Unacademy Full time

    Job Title:Academic Operations InternLocation:Vijayawada, Andhra Pradesh, IndiaWork Week:6 days/week (Mon-Sat)Stipend:10000/MonthRole Overview:As an Academic Operations Intern for Unacademy's offline UG centers, you will play a pivotal role in ensuring the smooth functioning of academic operations. You will assist students, manage schedules, and handle...

  • Front Office Associate

    1 week ago

    Vijayawada, Andhra Pradesh, India Hotel Aira Full time

    Greet and welcome guests in a professional and friendly manner. Register guests and assign rooms, ensuring accurate and efficient check-in and check-out processes. Provide information and assistance to guests regarding hotel facilities, services, and local attractions. Handle guest inquiries, complaints, and requests promptly and effectively, striving to...

  • Computer Science Hod

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    1.Curriculum Development: Designing and updating the computer science curriculum in accordance with CBSE guidelines and standards, ensuring it covers relevant topics and meets the needs of students.2.Lesson Planning: Developing lesson plans, teaching materials, and resources for computer science classes that align with the curriculum and cater to diverse...

  • Office Assistant

    1 week ago

    Vijayawada, Andhra Pradesh, India Space Designs Hyderabad Full time

    Key Responsibilities:Maintain office cleanliness: Clean and sanitize office areas, including workstations, meeting rooms, kitchen, and washrooms on a regular basis. Ensure all areas are well-stocked with necessary supplies such as soap, toilet paper, and kitchen supplies.Organize and manage office supplies: Monitor inventory levels of office supplies and...

  • EAII Advisors State Program Manager

    1 week ago

    Vijayawada, Andhra Pradesh, India Evidence Action Full time

    This position is with EAII Advisors, Evidence Action's technical partner in India. Position Overview Job Title: State Program Manager, Andhra Pradesh Employment Status: Fixed Term Employment Term: up to March 2027 Position Location: Vijayawada EAII invites applications for the position of State Program Manager, Andhra Pradesh in Vijayawada. About the...

  • Junior Marketing Executive

    1 week ago

    Vijayawada, Andhra Pradesh, India Padmashali Organization Full time

    _Job Profile: Junior Marketing Executive at Swathi Pipes_Position: Junior Marketing ExecutiveLocation: VijayawadaCompany: Swathi PipesExperience Required: Minimum 2 yearsEducational Qualification: Bachelor's degree in Marketing, Business, or a related fieldJob Type: Full-timeResponsibilities:- Campaign Execution: Assist in the planning and execution of...

  • Hr Recruiter

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    Title:Recruitment Specialist Salary Range :Rs 20,000 to Rs 35,000 Salary Range Note:Only candidates comfortable with a salary range of Rs 20,000 to Rs 35,000 per month should apply.Thank you for understanding.Job Description: As a Recruitment Specialist, you will play a crucial role in attracting and selecting qualified candidates for various positions...

  • PRINCIPAL-Central Office

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    Job Summary:Nalanda Educational Institutions in Vijayawada is seeking an experienced and visionary Principal to lead our institution. The successful candidate will be responsible for providing strategic leadership, fostering a positive school culture, and ensuring the highest standards of academic excellence. The Principal will work collaboratively with...

  • Hr Recruiter

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    Job Description Title: Recruitment Specialist Salary Range : Rs 20,000 to Rs 35,000 Salary Range Note: Only candidates comfortable with a salary range of Rs 20,000 to Rs 35,000 per month should apply. Thank you for understanding. Job Description: As a Recruitment Specialist, you will play a crucial role in attracting and selecting qualified candidates for...

  • Data Entry Operator Wfh

    1 week ago

    Vijayawada, Andhra Pradesh, India Gixenmixen Info Tech Full time

    Gixenmixen Info Tech is seeking a Data Entry Operator to join our team. This is a work-from-home position where you will be responsible for inputting data from various sources into our computer systems.As a Data Entry Operator, you will be key in ensuring accurate and timely data entry of critical information for our organization. You should be proficient in...

  • School Parent Counselor

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Vidyaniketan Full time

    Job Title: School Parent Counselor Job Description: Parent-School Communication: Facilitate communication between parents and school staff. This could involve resolving doubts, arranging meetings, or helping parents understand the school's curriculum and policies. Parental Engagement: Plan and implement strategies to enhance parent involvement in the...

  • Marketing Executive

    1 week ago

    Vijayawada, Andhra Pradesh, India AccorHotel Full time

    Company DescriptionWhy work for Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless...

  • Welfare Officer

    1 week ago

    Vijayawada, Andhra Pradesh, India Hindustan Coco-Cola Beverages Full time

    JOB TITLE:TL - HR (Welfare Officer) Vertical: Human Resources Job Function /Sub Function: Factory HRJOB OBJECTIVES: To ensure systematic implementation of welfare initiatives in the factory to leverage human resources for higher people productivity, greater quality and cost consciousness, and harmonious industrial relations. JOB RESPONSIBILITIES 1. to...

  • Telugu Trainee Teacher

    1 week ago

    Vijayawada, Andhra Pradesh, India Nalanda Academy of Science and Technical Education Full time

    1.Lesson Planning: Collaborate with mentor teachers to plan and prepare engaging Telugu language lessons that align with CBSE curriculum standards. Develop lesson plans that incorporate a variety of teaching strategies, resources, and activities to facilitate language acquisition and proficiency.2.Instructional Delivery: Assist in delivering Telugu language...