Personal Assistant

2 weeks ago

Hyderabad Secunderabad Telangana, India Innvendt Insights Private Limited Full time

Job Description:


As an Executive Assistant / Personal Assistant at Ogni, you will play a crucial role in ensuring the smooth and efficient operation of our executive team.

You will work closely with our executives to provide administrative support, manage their schedules, and help them stay organized.

This role offers an excellent opportunity for a motivated individual with 3-6 years of experience to grow in a fast-paced and rewarding environment.



Key Responsibilities:


Proactive Problem-Solving:
Anticipate challenges, proactively identify solutions, and mitigate potential issues before they arise.

Calendar Management:
Coordinate and manage the executive's calendars, including scheduling meetings, appointments, and travel arrangements.

Technical Proficiency:
Utilize project management tools such as Asana or similar software to enhance organizational efficiency.

Cross-Cultural Communication:
Effectively communicate, especially when coordinating international meetings, to bridge cultural and time zone differences.

Research Skills:
Gather and summarize market data and industry insights effectively to support decision-making.

Document Preparation:
Assist in the preparation of reports, presentations, and documents for meetings and presentations.

Flexibility:
Adapt schedules and priorities as needed in a dynamic and fast-paced work environment.

Multi-Tasking:
Manage multiple tasks simultaneously without compromising quality or accuracy.

Collaborative Mindset:

Be a team player with excellent interpersonal skills to work closely with the executive team and colleagues across departments.


Meeting Support:
Attend and take minutes during executive meetings, ensuring that action items are tracked and completed.

Data Management:
Maintain and organize digital and physical files, documents, and records.

Expense Management:
Manage and track expenses, ensuring timely submission and reconciliation of expense reports.

Special Projects:
Assist with ad-hoc projects and tasks as assigned by the executive team.

Confidentiality:
Handle sensitive information and always maintain strict confidentiality.

Initiative:
Take initiative and seek opportunities to enhance efficiency and productivity within the role.


Qualifications:


  • MBA, MCA, B.Tech, M.com or a related field is preferred.
  • 3-6 years of experience as an executive assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Ability to work independently and take initiative.
  • Attention to detail and a high level of accuracy.
  • Discretion and the ability to handle confidential information.
  • Strong interpersonal skills and a professional demeanour.
  • Comfortable with Accounting Terminology.
  • Willing and able to work during evening hours from 5 pm to 2 am.
  • You will be responsible for reporting to multiple executives within the organization.
Location:
Hyderabad.

Preference given to candidates who can Join in one month.

How to apply

All the necessary documents must be sent to:
E-mail ID- [HIDDEN TEXT] / [HIDDEN TEXT]

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