Executive Assistnt

About the position:
We are seeking a highly organized and proactive individual to serve as the Executive Assistant to the Chairperson.

This role will provide comprehensive administrative support to the Chairperson, a Nobel Peace Laureate, ensuring smooth operations and effective management of their activities.

The ideal candidate must possess exceptional organizational skills, attention to detail, the ability to handle sensitive information with discretion and be open to traveling.

Responsibilities:

Administrative Support:

• Manage the Chairperson's calendar, scheduling meetings, appointments, and events with efficiency and accuracy.
• Support the Executive Manager to coordinate complex travel arrangements, including flight bookings, hotel accommodations, and ground transportation.

● Prepare guidelines and submit expense reports, ensuring adherence to budgetary Research and

Information Management:
Conduct research on various topics as required

• Organize and maintain electronic and hardcopy files, ensuring easy accessibility and confidentiality.

Meeting Preparation:

• Coordinate logistics for meetings, including venue booking, catering, audiovisual setup, and attendee communication.
• Take minutes and follow up on action items from meetings, ensuring timely execution of tasks.

Protocol Management:
● Assist in coordinating protocol-related activities and ensuring compliance with all diplomatic and organisational protocols

Confidentiality and Discretion:

• Maintain strict confidentiality regarding sensitive information and discussions, exercising discretion in all interactions and communications.
• Uphold ethical standards and integrity in handling confidential matters and representing the Chairperson's office.

RequirementsProficiency in Microsoft Office Suite and other relevant software applications.
Knowledge of bureaucratic & diplomatic protocols and international relations is desirable
Fluency in English and Hindi

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