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Receptionist
2 weeks ago
Panjim, Goa, India
Samyojak Consultancy Services
Full time
Job Overview
We are looking for a receptionist to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks.
You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.
You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.Responsibilities
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure reception area and office is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars, schedule meetings, arrange travel and accommodations.
- Keep updated records of office expenses and costs
- Other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements:
- High school degree (10+2); additional certification in office management is a plus.
- Proven 12 years of work experience as a Receptionist, Front Office Representative or similar role.
- Proficiency in Microsoft Office Suite
- Handson experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful & proactive when issues arise, have excellent organisational skills.
- Multitasking and timemanagement skills, with the ability to prioritise tasks.
- Customer service attitude
- Ready to travel within Goa if needed.