Documentation Officer

2 weeks ago

Morbi, Gujarat, India RC Industries Full time

Job Description:
Documentation Officer

Position Title:
Documentation Officer

Location:
Morbi

Department:
Regulatory & Commissioning (R&C)

Reports to:
Director & R&C Head

Salary Package:

  • 3,50,000 CTC P.A.

Position Summary:

The Documentation Officer is tasked with managing and overseeing the creation, storage, and maintenance of documents and records within the organization.

This role ensures that all documents are accurate, up-to-date, and easily accessible to relevant stakeholders.

A critical part of the job involves maintaining the integrity and security of information, liaising with DISCOMs and State Transmission Utilities, State Designated Agencies, and State energy regulatory commissions such as GETCO, PGVCL, GEDA, and GERC.

This includes preparing documents for renewable energy feasibility at substations and securing permissions for energy injection into the grid.

The role also involves coordinating with CEA for drawing approvals, plant inspections, and approvals, and liaising with plant designers and directors on plant and equipment drawings when necessary.


Key Responsibilities:

Document Management:

  • Prepare applications for regulatory submissions.
  • Submit necessary documents to relevant authorities.
  • Resolve any queries related to document submissions.
  • Manage drawing submissions and secure necessary approvals.
  • Coordinate inspections with CEA and secure necessary approvals.

Record-Keeping:

  • Archive and retrieve documents efficiently.
  • Ensure the secure storage of sensitive and confidential information.
  • Maintain accurate records of document revisions and updates.

Compliance and Reporting:

  • Ensure all documentation complies with internal policies and external regulations.
  • Prepare reports on document management activities for senior management.
  • Collaborate with compliance officers to meet regulatory standards.

Technology and Systems:

  • Use document management software to streamline processes.
  • Stay updated with the latest document management technologies and recommend improvements.

Continuous Improvement:

  • Identify areas for process improvement and implement changes.
  • Stay informed about industry trends and best practices in document management.

Educational Qualifications:

  • BE or B.Tech in Electrical Engineering, BSc in Physics

Experience:

  • Freshers or a minimum of 3 years of experience in document management or a similar role.

Skills and Competencies:

  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Proficiency in document management software and Microsoft Office Suite.
  • Ability to handle confidential information with discretion.
  • Knowledge of legal and regulatory requirements related to document management.

Working Conditions:

  • Office environment with the occasional need to lift and carry documents or boxes.
  • May require frequent travel for document submission, followups, training, or conferences.


This job description provides a general overview of the position and does not encompass all responsibilities and tasks that may be required.

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