Accounts & Admin Executive

1 week ago


Mumbai, Maharashtra, India JLL Full time
JLL supports the Whole You, personally and professionally.

Accounts & Admin Executive

Property and Asset ManagementWhat this job involves You will be performing the role of client finance and accounting at the site and will be responsible for the the financial services scope and responsibility defined in the Property Management Services agreement with client.


Your key deliverables will be to:
Receive invoices from vendor and update in invoice tracker

Prepare invoice stamp, review correctness of invoices, and obtain approval from property manager before sending to back office team for booking in accounting software.

Process vendor payments and conduct vendor reconciliation twice a year with balance confirmation from vendors

You will be responsible to accurate generation of common area maintenance, utility and other invoice, collection, updating in accounting software.

Ensure the preparation of year-end expense reconciliation reports and monitor tenant collections/credits.
Monitor collections and coordinate default proceedings
Prepare all financial reports and review with Compliance and Liaisoning Manager.
Assist in annual budget preparation and year-end recoveries.
To provide accounting support to the Facility Management team assigned.
To provide administrative support to PM for site teams
Tracking of Facility Operating Expenses
Processing of all invoices for payment - first for approval of PM and then for clearance through the Finance lead
Liaison with the client Finance team
Tracking, verifying and filing all JLL staff claim forms
Liaison with staff to verify the details of claims
Client billing / invoicing and follow up payments by clients
Management of petty cash
Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
Assist in generating Portfolio Finance Reports
Arrangement of all consumables and supplies for Client / VIP visits

Client:
You will be working on The Ruby Tower which is a Commercial property, located at Dadar

Site dynamics:

Work Schedule:
Site team: e


g:

Property Manager +2 Other details if any
Reportin

g:

You will be reporting to the Property Manager.

Sound like you? Here is what we're looking for:

Being Analytical and MeticulousYou must pay attention to detail and have excellent accounting and financial management knowledge and skills.

Possess the ability to collate information into the system and maintain it in the record books.

QualificationsYou will have a Degree / Diploma with relevant educational background in Accounting & Finance/ Commerce with min 2-3 years of work experience.

Knowledge of Budgeting & Cost Control procedures, Preparation of Financial summaries, Cash Flows Statements, Account Reconciliation etc would be an added advantage.


Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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