2024-ga-0002 Office Assistant

3 weeks ago

Chennai, Tamil Nadu, India Invidi Technologies Corporation Full time

Office Assistant (Part-Time)

Location:
Chennai, India

Who we are:

INVIDI Technologies is the world's leading developer of software transforming television all over the world. Our two-time Emmy Award-winning technology is widely deployed by cable, satellite, and telco operators.

We provide a device-agnostic solution delivering ads to the right household no matter what program or network you're watching, how you're watching, or whether you're in front of your TV, laptop, cell phone or any other device.

INVIDI created the multi-billion-dollar addressable television business that today is growing rapidly globally.


INVIDI is right at the heart of the very exciting and fast-paced world of commercial television; companies benefiting from our software include DirecTV and Dish Network, networks such as CBS/Viacom and A&E, advertising agencies such as Ogilvy and Publicis, and advertisers such as Chevrolet and Verizon.

INVIDI's world-class technology solutions are known for their flexibility and adaptability.

These traits allow INVIDI partners to transform their video content delivery network, revamping legacy systems without significant capital or hardware investments.

Our clients count on us to provide superior capabilities, excellent service, and ease of use.


The goal of developing a unified video ad tech platform is a big one and the right Office Assistants - like you - flourish in INVIDI's creative, inspiring, and supportive culture.

It is a demanding, high
- energy, and fast-paced environment. INVIDI's team members are self-motivated quick studies, can-do individuals who embrace the challenge of solving difficult and complex problems.

About the role:

The Office Assistant provides administrative support to senior management and team members located primarily in our Chennai, India office.

The ideal individual exercises good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.


Key responsibilities:

  • Provide highlevel administrative support to Chennai team members and leadership.
  • Ensure that important information and urgent business matters reach the appropriate parties in a timely and satisfactory manner.
  • Forward and reply to correspondences and filing
  • Prepare, edit, and proof correspondence, presentations and reports utilizing MS Office suite.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on meetings, etc.
  • Assist in ordering supplies/equipment.
  • Perform receptionist responsibilities as needed; greet and direct visitors; answer and direct phone calls.
  • Maintain the overall appearance of the office by providing routine office support, including distributing mail, supplying inventory, filing, copying, printing, scanning, etc.
  • Check office equipment to ensure reliable usage and work with Facilities and IT departments to identify, address, and ensure the repair or replacement of malfunctioning office equipment.
  • Prepare and maintain conference room appearance for meetings as needed.
  • Handle confidential and timesensitive information to ensure deadlines and a sense of urgency.
  • Assist in the preparation and cleanup of events, meetings, or luncheons.
  • Manage a variety of special or ad hoc projects as needed.

You must have:

  • Associate or bachelor's degree is
  • Strong work tenure; 35 years' experience
  • Highly proficient in Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
  • Excellent communication skills to be able to communicate effectively and in a professional manner. Expert level of written and verbal communication skills.
  • High integrity with a proven ability to maintain the confidentiality of sensitive
  • Strong ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
  • Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and

It would be great if you have:

  • Experience supporting C-Level
  • Management of executive and other staff calendars with attention to detail, accuracy, and appropriate time allocation.
  • Assist, collect, track, and communicate monthly executive operational reporting and staffing reports.
  • Travel planning, scheduling, and meeting planning.
  • Demonstrated proactive approach to problemsolving with strong decision
- making capabilities.

Physical requirements:

INVIDI is a conscious, clean, well-organized, and supportive office environment.

Note:

Equal Opportunities and Accommodations Statement


At INVIDI, we don't just accept differences—we celebrate diversity, we support it, and we thrive on it for the benefit of our employees, our products and our community.

INVIDI is proud to be an equal opportu

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