Invoice Processing Coordinator

3 weeks ago

Bengaluru, India Deluxe Full time

Job Description: Accounts Payable Role Key Responsibilities: - Timely and accurate processing of vendor invoices in accordance with company policies and procedures. - Perform 2-way / 3-way matching of invoices with purchase orders and goods receipts. - Ensure appropriate approvals are obtained before invoice posting. - Monitor and clear invoice exceptions or discrepancies through coordination with procurement, requestors, and vendors. - Execute weekly/monthly vendor payments via bank transfers, checks, or other approved payment methods. - Maintain vendor master data hygiene by validating key information in coordination with the vendor master team. - Ensure adherence to payment terms and prevent duplicate payments or late fees. - Reconcile vendor statements and address any unpaid invoice queries. - Handle internal and external inquiries related to payments and invoice status. - Support month-end closing by preparing accruals, reports, and reconciliations related to AP. - Assist in internal/external audits and ensure compliance with internal controls and company policies. Qualifications & Skills: - Bachelor’s degree in Commerce, Accounting, Finance, or a related field. - 2 to 4 years of experience in accounts payable or invoice processing in a shared services or corporate environment. - Working knowledge of SAP is preferred. - Familiarity with invoice workflow tools, OCR, or automation platforms is an advantage. - Strong understanding of AP controls, tax compliance (like GST, TDS if India-based), and payment cycles. - Good communication skills and ability to collaborate with cross-functional teams. - Proficient in MS Excel (vlookups, pivot tables, etc.) - Ability to prioritize tasks and meet deadlines in a fast-paced environment. Preferred Attributes: - Knowledge of SOX compliance, internal controls, and audit readiness - Experience with vendor communication and resolving disputes

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