Program Management Specialist

3 weeks ago

Bharatpur, Rajasthan, India Educational Outreach, IIT Bombay Full time

Our Vision:

Help IIT Bombay rank among the top engineering and technology institutes worldwide by fostering strong relationships with its alumni, corporations and philanthropists.

About us:

The Indian Institute of Technology Bombay (IIT Bombay), established in 1958, is one of India's premier institutions for science, engineering, and technology education and research. Recognised as an Institution of Eminence by the Ministry of Education, IIT Bombay consistently ranks among the top universities globally—#1 in India and #118 worldwide in the QS World University Rankings 2025, and #28 in Engineering & Technology by subject.

With 17 departments, 35 centres, and three schools, IIT Bombay is home to world-class faculty and over 75,000 accomplished alumni worldwide. Through the IIT Bombay Development and Relations Foundation (IITB DRF), the Institute engages with alumni, corporates, and philanthropists to strengthen partnerships, foster innovation, and support its vision of global excellence.

Role Overview :

IIT Bombay's Educational Outreach team is looking for a dynamic Program Specialist to support the design and execution of high-impact educational programs, workshops, and outreach initiatives. This role blends program management, stakeholder engagement, operations, and content coordination, offering a unique opportunity to work closely with faculty, industry partners, and academic institutions. The ideal candidate will bring strong organizational skills, a collaborative mindset, and a passion for education to help scale IIT Bombay's outreach mission.

Key Responsibilities

Program Coordination & Execution

  • Assist in the design and delivery of workshops, certification programs, and outreach events.
  • Ensure logistics, scheduling, communication, and materials are in place for each program.

Stakeholder Engagement

  • Liaise with internal IIT Bombay departments, faculty members, and external stakeholders (academic institutions, government bodies, corporate partners).
  • Maintain active communication with participants, mentors, and partners.

Operations & Reporting

  • Track project timelines, deliverables, and KPIs.
  • Maintain databases, generate reports, and ensure documentation and compliance.

Content & Communication Support

  • Assist in preparing outreach material, reports, presentations, newsletters, and updates.
  • Coordinate with design and media teams to ensure branding consistency.

Tech Platform Coordination

  • Collaborate with IT and platform vendors for managing LMS, registration portals, and feedback tools.
  • Troubleshoot tech-related issues during program rollout.

Monitoring & Evaluation

  • Conduct surveys, feedback analysis, and program impact assessments.
  • Recommend improvements based on participant and stakeholder input.

Desired Experience/Skills :

  • Bachelor's/Master's degree in Engineering, Education, Management, Social Sciences, or related fields.
  • 2+ years' experience in program/project management (education/outreach preferred).
  • Strong organizational and multitasking skills.
  • Excellent communication and stakeholder management.
  • Familiarity with Google Workspace, MS Office, and LMS/project management tools

Please note: This is a Mumbai based on-campus role; only shortlisted candidates will be notified.

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