EAII Advisors Executive Assistant

3 weeks ago

Delhi, Delhi, India Evidence Action Full time

This position is with EAII Advisors, Evidence Action's technical partner in India.

About EAII

EAII Advisors, Evidence Action's technical partner in India, supports state governments in delivering evidence-based public health programs, including safe drinking water initiatives and school and Anganwadi-based National Deworming Day and iron and folic acid supplementation. Operating across 11 states, EAII Advisors provides technical assistance to ministries of health, education, water, and women and child development, reducing health burdens in impoverished communities and improving the long-term wellbeing of children and families.

About Evidence Action

At Evidence Action, we deliver data-driven interventions that transform lives at an unprecedented scale. We identify neglected global health issues and deploy proven solutions, forging healthier futures for generations.

Our model operationalizes leading academic research (including from Nobel-winning economists). We measure progress and outcomes at every stage to ensure we're making a real impact for people living in poverty and suffering from preventable or treatable health issues. Operating across 9 countries, our team of 800+ has reached over 500 million people, working closely with governments to scale these interventions.

  • Our Deworm the World program has delivered over 2 billion treatments, significantly reducing worm prevalence and generating more than $23 billion in lifetime productivity gains. 
  • Through Safe Water Now, we've saved the lives of over 15,000 children. 
  • Our Accelerator explores untapped opportunities in global health, testing low-cost interventions with the greatest potential to save and improve lives. 

At Evidence Action, your colleagues are your greatest asset. You'll partner with high-caliber colleagues in an environment blending innovation, autonomy, and teamwork. Our team excels in disruptive thinking and believes in rolling up our sleeves to get things done. If you're looking to work flexibly and with purpose, join a team that delivers measurable change for millions.

The Role 

The Executive Assistant and Senior Operations Associate will report to the Chief of Staff, providing high-level administrative support to Senior Executives and the Country Director, while also assisting with day-to-day operations. This role requires exceptional multitasking abilities, attention to detail, and the capability to handle sensitive information. The ideal candidate will be proactive, organized, and skilled in handling both executive and operational tasks to ensure smooth and efficient organizational operations.

Responsibilities

Executive Support 

  • Drive executive productivity by coordinating multi-stakeholder meetings and managing executives' calendars, appointments, meetings, and travel arrangements.
    • Draft professional communication and executive correspondence.
    • Prepare meeting agendas, take minutes, and follow up on action items.
    • Screen and prioritize phone calls, emails, and other correspondence.
    • Assist with the preparation and editing of presentations, reports, and documents.
    • Act as a liaison between executives and internal/external stakeholders.
    • Assist in managing travel expenses and other related documentation.

Operations Support  

  • Assist in operational planning, project coordination, and tracking of tasks.
  • Facilitate communication across departments to streamline workflows.
  • Support in maintaining office organization by managing supplies, coordinating facility requests, and ensuring the smooth execution of office events, as needed
  • Provide logistical support to Senior Executives and the Country Director, while contributing to process improvements.

Requirements

Essential

  • Bachelor's degree in Business Administration, Operations, or a related field
  • 3+ years of experience in an executive support or operations role, preferably in a fast-paced environment
  • Proficiency in Microsoft Office Suite, Google Workspace, and other collaboration tools (e.g., Slack, Asana, etc.)
  • Strong written and verbal communication skills in English and Hindi
  • Excellent organizational and multitasking skills
  • Ability to handle sensitive information with discretion and maintain a high level of confidentiality
  • Attention to Detail- Ensures accuracy in all deliverables
  • Proactiveness- Anticipates needs and takes initiative

Desirable

  • Knowledge/Understanding of Project Management methodologies
  • Excellent interpersonal skills with the ability to collaborate effectively with diverse personalities and cross-functional teams
  • Adaptability- Comfortable with changing priorities and managing multiple projects
  • Problem Solving- Ability to proactively identify and resolve issues
  • Time Management- Demonstrates efficient time use and prioritization skills

This role is ideal for a highly organized and driven individual seeking to work in a dynamic environment where they can make a direct impact on both executive administration and operational efficiency.

Disclaimer: The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time.

Position Location

This role is based at New Delhi, India.

We are unable to sponsor or take over sponsorship of an Indian employment visa at this time. Applicants must be legally authorized to work in India for roles based in India.

Benefits

EAII provides a comprehensive benefits package for employees worldwide. Benefits include:

  • Comprehensive health insurance with IPD and OPD provisions,
  • Life and Accidental insurance,
  • PF, ESIC and Gratuity as per statutory requirements
  • Generous leave,
  • Avenues for engagement and recognition.

Compensation: Competitive and commensurate with the individual's credentials, experience, and previous pay scale. 

All contracting arrangements will be made through EAII Advisors Private Limited. EAII is an Equal Opportunity Employer. Employment at EAII is based solely on an individual's merit and qualifications directly related to professional competence. EAII does not discriminate against any employee or applicant because of race, caste, creed, colour, religion, gender, origin, disability, marital status, or any other basis protected by law.

All candidates applying for the position should upload a resume along with cover letter mentioning current and expected salary.

Note: This role will be open for applications until 26th March 2025. We encourage you to submit your application at your earliest convenience.

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