Executive Assistant

2 days ago

Navi Mumbai, India Smart Moves Consultants Full time

We are looking to hire for the position of Executive Assistant – Operations (EA–Ops) for our Founder’s Office.Key details for the mandate:Role: Executive Assistant – OperationsExperience: Minimum 5 yearsLocation: Turbhe, Navi Mumbai (In-office only)Working days : Monday to Saturday.Joining: Immediate to 30 daysIndustry Preference: FMCG or Manufacturing, but candidates must have strong exposure to EA, operations, coordination, and MISMust-have skills: Founder support, calendar management, team follow-ups, operational coordination, MIS/Excel proficiency, project trackingResponsibilities1. Founder Support & Calendar Management● Full ownership of the Founder’s calendar● Scheduling, prioritising, and coordinating all meetings● Preparing meeting briefs and tracking action itemsManaging daily communication and correspondence2. Follow-ups & Execution Tracking● Proactively following up with teams on tasks and deadlines● Maintaining structured trackers for weekly goals● Ensuring accountability without micromanaging● Coordinating updates across departments3. Operations & Coordination● Handling daily operational requirements and process coordination● Ensuring smooth communication flow internally● Vendor coordination and documentation management● Creating and maintaining SOPs where required4. MIS & Reporting● Building and maintaining dashboards (weekly, monthly)● Collecting data from teams and presenting insights to Founder● Strong capability in Excel/Sheets for MIS● Preparing reports, summaries, and presentations5. Project Management● Assisting in planning and executing key projects end-to-end● Maintaining project trackers and flagging any delays● Cross-functional coordination for operational initiatives● Ensuring timely closure of action itemsSkills & Requirements● Minimum 5 years of experience in Executive Assistant, Operations, Project Coordination, orFounder’s Office roles● Strong proficiency in Excel/Google Sheets and reporting● Excellent communication (written + verbal)● High level of ownership, discretion, and maturity● Strong organisational skills and ability to manage multiple priorities● Tech-savvy and comfortable with tools like Notion, Asana, Trello, Slack, etc.● Ability to follow up firmly yet politelyEducational Background● Graduate (MBA/PG degree preferred but optional)Personality Fit● Mature, reliable, and highly accountable● Structured thinker with strong execution discipline● Anticipates needs and solves problems independently● Calm under pressure, with a positive, solution-driven mindsetPrior experience supporting founders/Sr. leadershipCandidates should be stable and have handled execution-heavy rolesInterested candidates can share resume on zainab.malekpurwala@smartmoves.co.in

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