Sr. Contracts Engineer

3 weeks ago

Navi Mumbai, Maharashtra, India Reliance Industries Limited Full time

JOB DESCRIPTION
Job Role: Buyer
Job Role ID:

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant: Sr. Contracts Engineer
Manager Job Position: Contracts Manager
Job Position ID:
Value Stream: Money, Materials & Compliance
Job Family: Procurement & Contracts
Sub-Job Family: Procurement & Contracts
Grade/Level:
Location:

SECTION II: PURPOSE OF THE ROLE
To drive the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre-qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelines

SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities

Pre-Award Management

  • Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions
  • Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders
  • Develop Internal Cost Estimates as per defined procedures and processes
  • Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required
  • Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms
  • Participate in commercial negotiation meetings, negotiate and finalize price as per scope given
  • Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards
  • Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency
  • Ensure generation of Purchase Order (PO) as per established procedures & processes
  • Use the SAP system optimally to drive efficiency and cost optimization
Post-Award Management
  • Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors
  • Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings
  • Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions
  • Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan
  • Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity
  • Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.
  • Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims
  • Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelines
Supplier Relationship
  • Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints
  • Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement
  • Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectives
Policies, Processes and Procedures
  • Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan
  • Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner
  • Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and procedures
SECTION IV: SUCCESS METRICS
  • Ordering of contracts within timeline & approved budget
  • Change Management within stipulated timelines
  • Claims Management
  • Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team only
SECTION V: OPERATING NETWORK
Internal: P&C, Construction Managers, Project Management Team, FC&A, HR & IR, Engineering Teams, Legal
External: Vendors, Consultants

SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications
  • Bachelor in Engineering or Technology
  • Masters in Business Administration (Desirable)
Experience
  • 5 - 8 years of experience in construction, operations, maintenance, exploration sites or similar field
Functional / Behavioural competencies required to execute the role
Functional Competencies
  • Techno-commercial acumen
  • Knowledge of Cost Estimation
  • Market Intelligence
  • Knowledge of working on platforms as SAP or equivalent
  • Legal understanding of contractual terms
Behavioral Competencies
NA

SECTION VII: CAREER MOVEMENTS
Feeder Roles: Contracts Engineer
Possible Next Role Movement: Contracts Manager

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