Company Secretary

Job Opportunity: Company Secretary

Location: Hubli

Are you passionate about corporate governance and legal compliance? Join Vijayanand Travels Pvt. Ltd. as a Company Secretary and play a key role in ensuring our organization runs smoothly, ethically, and in full compliance with statutory regulations.

About the Role

This is a full-time on-site role for a Company Secretary, based in Hubballi. The Company Secretary will be responsible for ensuring compliance with statutory and regulatory requirements, maintaining the company's statutory registers, managing board meetings, preparing minutes of meetings, and handling corporate governance matters. The role also involves liaising with relevant regulatory bodies and stakeholders, managing secretarial audits, and supporting the board with administrative tasks.

Key Responsibilities

• Corporate Governance: Ensure compliance with all applicable laws, regulations, and internal policies. Keep the board updated on legislative changes and governance best practices.
• Board Meetings: Organize board and committee meetings, prepare agendas, take accurate minutes, and maintain proper records.
• Regulatory Compliance: Handle statutory filings, annual returns, and ensure alignment with the Companies Act and other regulations.
• Records & Documentation: Maintain statutory registers and safeguard legal documents like Articles of Association and corporate seals.
• Communication & Liaison: Act as the communication bridge between the board, shareholders, and external authorities.
• Risk Management: Support in identifying legal risks, ensure adherence to internal compliance policies, and uphold data protection standards.
• Contract Oversight: Review, manage, and archive all legal contracts and agreements.
• Advisory: Provide legal and compliance advice to the board and ensure directors are informed of their duties and legal responsibilities.

Qualifications

• Bachelor's degree in Law, Business Administration, or a related field
• Professional certification issued by The Institute of Company Secretaries of India
• Fresher or Experienced

What We're Looking For

• Strong knowledge of corporate law and governance practices
• Excellent communication and interpersonal skills
• Impeccable organizational skills and attention to detail
• Discretion in handling confidential matters
• Familiarity with legal and regulatory frameworks

Key Success Metrics

• Timely and accurate regulatory filings
• Strong governance practices and compliance record