Reimbursement Specialist

2 weeks ago

Bengaluru, Karnataka, India AXISCADES Full time

AXISCADES is a leading, end to end engineering solutions and product company. We bring expertise that caters to the digital, engineering, and smart manufacturing needs of large enterprises. With decades of experience in creating innovative, sustainable, and safer products worldwide, AXISCADES delivers business value across the entire engineering life cycle.

Our deep domain expertise and engineering solution portfolio covers the complete product development life cycle from concept evaluation to manufacturing support and certification for the Aerospace, Defence, Heavy Engineering, Automotive, Medical Devices & Industrial Product industries.

AXISCADES is headquartered in Bangalore and has offices across India, North America, Europe and the Asia Pacific region. URL: https://www.axiscades.com

Our Subsidiaries

Mistral Solutions: https://www.mistralsolutions.com

Epcogen - https://www.epcogen.com

Add Solutions- https://www.add-solution.de/en/

Title: Reimbursement Specialist

Location: Hebbal, Bengaluru, KA

Employment Type: Fulltime Permanent.

Role Overview:

We are seeking an experienced accountant to manage and process employee expense claims, ensure timely and accurate reimbursement, supports employees with queries, internal controls, and audit requirements. The ideal candidate will have a strong understanding of employee expense reimbursements, internal controls, and compliance with accounting standards.

Key Responsibilities:

  • Review and process employee expense claims promptly, ensuring accuracy, completeness, and full compliance with company policies.
  • Process reimbursements using expense management systems (e.g., MSD 360, SAP etc).
  • Manage petty cash reimbursement & accounting.
  • Communicate with employees regarding missing documentation, policy violations, or clarification needs.
  • Ensure timely reimbursement and resolve discrepancies or issues.
  • Maintain accurate records of all expense transactions for audit and reporting purposes.
  • Collaborate with HR and Finance teams to update and communicate expense policies.
  • Assist in month-end & quarter-end closing activities related to expense reimbursements.
  • Support internal and external audits by providing necessary documentation.
  • Handle staff advance, forex advance & recovery of advance.

Qualifications & Experience:

  • Graduate/Postgraduate/ /MBA (Finance) in Commerce preferred.
  • 3-5 years of experience in employee expense reimbursement.
  • Strong knowledge of AP processes, accounting principles, and compliance requirements.
  • Experience with ERP systems such as MSD 360, SAP, Oracle, or equivalent.
  • Proficiency in Microsoft Excel and other MS Office tools.
  • Excellent organizational, analytical, and communication skills.
  • Ability to work under pressure and meet tight deadlines.

Preferred Attributes:

  • Familiarity with workflow management systems.
  • Strong stakeholder management and employee query handling skills.

"We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status"

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