Finance and Operations Specialist

2 weeks ago

Mumbai, Maharashtra, India Schbang Full time
Job Description

As a dedicated and proactive Finance and Operations Specialist, you will serve as a liaison between media heads, clients, and the central finance and operations team.

Key Responsibilities
  1. Invoicing and Accounts Receivable Management:
  • Timely Invoicing : Ensure prompt and accurate raising of invoices for all media campaigns, aligning with client agreements and company policies.
  • Accounts Receivable Monitoring : Track outstanding invoices, follow up with clients for payments, and manage aging reports to reduce overdue receivables.
  • Invoice Reconciliation : Collaborate with the media team to verify campaign details and expenditures before invoicing.
Cash Flow Management :
  • Cash Flow Statements : Prepare and manage the cash flow statements for the media team, providing insights into financial health and liquidity.
  • Forecasting : Project future cash flows based on media spends, client payment schedules, and anticipated revenues.
  • Risk Mitigation : Identify potential cash flow gaps and implement strategies to mitigate financial risks.
Purchase Order (PO) Acquisition and Compliance :
  • PO Management : Acquire necessary Purchase Orders from clients prior to campaign initiation, ensuring all financial commitments are documented.
  • Policy Adherence : Ensure all processes comply with company policies and regulatory requirements.
  • Documentation : Maintain organized records of POs, contracts, and related financial documents.
Financial Reporting and Analysis :
  • Media Spend Reporting : Prepare detailed reports on media spends by team and department on a monthly, quarterly, and annual basis.
  • Variance Analysis : Analyze actual spends versus budgeted amounts, providing explanations for variances.
  • KPI Tracking : Develop and monitor key financial and operational metrics to assess performance.
Client Relationship Management :
  • Financial Liaison : Serve as the primary point of contact for clients regarding financial matters, including invoicing queries and payment schedules.
  • Client Education : Educate clients on invoicing procedures, payment policies, and the importance of timely payments.
Cross-Functional Collaboration :
  • Interdepartmental Coordination : Work closely with the central finance and operations team to align on financial processes and reporting.
  • Media Team Support : Collaborate with media heads to understand campaign plans, budgets, and financial requirements.
  • Process Improvement : Identify bottlenecks in financial workflows and propose enhancements.
Systems and Process Enhancement :
  • Automation : Implement financial software tools or systems to automate invoicing, reporting, and tracking.
  • Standard Operating Procedures : Develop and enforce SOPs for financial processes within the media team.
  • Training : Provide training to team members on new systems and processes.
Compliance and Audit :
  • Regulatory Compliance : Ensure all financial activities comply with legal standards and internal policies.
  • Audit Preparation : Assist in internal and external audits by providing necessary documentation and explanations.
  • Continuous Monitoring : Regularly review financial practices to ensure ongoing compliance.
Budgeting and Forecasting :
  • Annual Budget Preparation : Assist in preparing the annual budget for the media team, incorporating input from media heads.
  • Financial Forecasts : Update forecasts based on changing conditions, providing actionable insights to management.
  • Cost Optimization : Identify areas for cost savings without compromising on service quality.
Exception Handling and Issue Resolution :
  • Problem-Solving : Address and resolve financial discrepancies, client disputes, or operational challenges promptly.
  • Policy Enforcement : Enforce financial policies, including decisions on pausing campaigns due to overdue payments.
  • Escalation Management : Escalate significant issues to senior management with recommendations for solutions.

Qualifications

  • Education : Bachelor's degree in Finance, Accounting, Business Administration, or a related field. Advanced degree or professional certifications are a plus.
  • Experience : Minimum of 2-3 years of experience in finance or operations roles, preferably within the media, advertising, or digital marketing industries.
  • Technical Skills : Proficiency in financial management software and ERP systems Advanced skills in Microsoft Excel and familiarity with data analysis tools.
  • Soft Skills : Excellent communication and interpersonal skills. Strong analytical and problem-solving abilities. High attention to detail and organizational skills. Ability to work under pressure and meet tight deadlines. Proactive mindset with the ability to anticipate issues and act accordingly.

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