Finance Controller cum Company Secretary

3 days ago

Delhi, Delhi, India Pathways World School Full time

Job Title: Finance Controller cum Company Secretary

Location: Corporate Office on main MG Road, Sultanpur, New Delhi

Company: RPJ Holdings (P) Ltd, promoter of Pathways World School, Gurgaon

Job Summary:

We are looking for a highly experienced and dynamic professional to join our team as the Finance Controller cum Company Secretary. This dual-role position involves overseeing the company's financial operations, including budgeting, MIS, preparing final accounts, handling audits, managing tax assessments, and ensuring compliance with company law. Additionally, the ideal candidate will be hands-on with ERP platforms and passionate about leveraging emerging technologies such as AI and ML to streamline business processes. This role offers an excellent opportunity to contribute to the company's growth and operational success while driving technological advancements within the finance and governance functions.

Key Responsibilities and Key Result Areas (KRAs):

1. Budgeting and Financial Planning:

  • Collaborate with senior management in the preparation, updation and review of the company's business plans and forecasts.
  • Develop and manage the annual budgeting process.
  • Coordinate with department heads to prepare and finalize departmental budgets.
  • Ensure adherence to the approved budget, providing variance analysis and recommendations for corrective action.

2. Management Information System (MIS):

  • Prepare and present timely and accurate financial reports and MIS to management.
  • Analyze financial performance and provide insights to support strategic decision-making.
  • Develop ad-hoc financial reports and presentations as required by senior leadership.

3. Preparation of Quarterly, Half Yearly and Final Accounts:

  • Oversee the preparation of the company's final accounts, ensuring compliance with accounting standards (e.g., Ind-AS, IFRS) and legal requirements.
  • Coordinate the year-end closing of financials, ensuring accuracy and timely completion.
  • Ensure proper documentation and maintenance of financial records.

4. Internal and Statutory Audits:

  • Coordinate internal audits to ensure adherence to internal controls, processes, and compliance with company policies.
  • Liaise with statutory auditors to ensure timely completion of annual statutory audit.
  • Implement corrective actions arising from audit findings to ensure compliance and operational efficiency.

5. Taxation and Assessments:

  • Keep abreast of tax laws and ensure that the company remains compliant with all tax obligations.
  • Oversee tax compliance, including GST, corporate tax, and other statutory tax-related matters.
  • Ensure timely and accurate submission of tax returns and assessments.
  • Coordinate with tax consultants to handle tax assessments, disputes, and filings.

6. Payments and Financial Transactions:

  • Implement and manage the maker-checker control process to ensure the accuracy and legitimacy of all financial transactions.
  • Approve financial transactions in the system within the defined authority limits, ensuring accuracy and compliance with internal controls.
  • Act as the authorized signatory for the company in all banking matters, including signing checks, authorizing electronic fund transfers, and managing banking operations.
  • Regularly review and enhance control mechanisms to safeguard the company's financial integrity.

7. Banking, Cash Flow and Treasury Management Functions:

  • Liaise with the bank to resolve any banking issues and optimize banking services for the company.
  • Manage relationships with financial institutions, ensuring favorable terms for loans, credit facilities, and other financial products.
  • Oversee cash flow management, treasury operations, and the effective use of the company's banking facilities.
  • Ensure sufficient cash flow for day-to-day operations and approval of large or critical payments.
  • Assist management in effectively deploying surplus funds in various instruments ensuring safe and high returns

8. Investor Relations:

  • Oversee investor relations activities, ensuring effective communication and transparency with shareholders and potential investors.
  • Build and maintain strong relationships with investors, analysts, and other stakeholders.

9. Company Secretarial and Compliance:

  • Ensure compliance with all secretarial requirements under the Companies Act and other applicable corporate laws.
  • Prepare and file statutory documents, such as annual returns, resolutions, financial statements, and other filings with regulatory authorities.
  • Manage the board and shareholder meetings, ensuring proper documentation of minutes, resolutions, and compliance with legal requirements.
  • Assist in the preparation and review of corporate governance policies, ensuring adherence to best practices.
  • Maintain registers and records as required by law, including director and shareholder registers, and manage share transfers.
  • Handle all legal and regulatory compliance matters related to company secretarial duties.

10. ERP Systems and Technological Advancements:

  • Hands-on experience with ERP platforms (e.g., SAP, Oracle, Tally, etc.) to streamline financial operations, reporting, and compliance functions.
  • Leverage ERP systems to automate key finance and accounting processes, ensuring efficiency and accuracy.
  • Stay abreast of emerging technologies like Artificial Intelligence (AI) and Machine Learning (ML) and explore opportunities to apply these technologies to optimize financial processes and data analysis.
  • Implement innovative technological solutions to enhance the company's financial operations, reporting, and forecasting capabilities.

Key Qualifications and Experience:

  • Education:
  • Bachelor's or Master's degree in Finance, Accounting, or a related field.
  • A professional qualification such as ACA (Association of Chartered Accountants), ICWA (Institute of Cost Accountants of India), or CS (Company Secretary) is required.
  • Experience:
  • Minimum 7-10 years of experience in finance and company secretarial roles, with at least 5 years in a senior position.
  • Proven experience in financial reporting, budgeting, tax management, audits, and compliance.
  • Hands-on experience working with ERP platforms (e.g., SAP, Oracle, Tally) and utilizing these platforms for financial processes.
  • A strong understanding of AI and ML applications in finance and their practical use in optimizing financial systems and processes.
  • Skills and Personal Attributes:
  • Strong leadership and decision-making abilities
  • High attention to detail and accuracy.
  • Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
  • Strong command over English language
  • Strong interpersonal, communication, and negotiation skills.
  • Strong organizational and time-management skills.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive and solution-oriented with excellent problem-solving skills

Package Offered: Rs 18 – 24* Lacs PA

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