Executive Secretary
4 weeks ago
Education: Preferably convent educated or English medium school
Age: between 25-35 or above
Experience: 5- 10 years or above
Communication: Excellent English communication skills, Good independent drafting of communication in English
Job Title: Executive-Secretarial
Job Description
- Manage the day-to-day administrative tasks for Sr. Management.
- Calendar management: Schedule meetings, including internal and external meetings.
- Ensure smooth operation of Board activities, preparing Agenda, minutes, other documents required for Board meetings.
- Handling sensitive communication.
- Provide administrative support to the Secretarial / Legal Department.
- Fill out expense reports, voucher reimbursement, bill payments and other related paperwork.
- Travel arrangements: domestic and international. Hotel bookings and taxis. Visas arrangement for intl. travel.
- Facilitation of cross-departmental communication
- Implementing and maintaining filing systems.
- Answer phone calls and take messages.
- Organize reports and documents.
- Visitor screening: Screen visitors.
- Event coordination: Coordinate and oversee senior Management's events.
Skills and Qualifications
Graduate with 6 to 7 years of experience working for Sr. Management:
- Proficiency in English language
- Excellent communication and interpersonal skills
- Strong organizational abilities
- Confident & Professional demeanor
- Flexible attitude
- Proficiency in using office software like Microsoft Office, Adobe Acrobat
- Resourceful, innovative, and proactive
- Thinks independently and doesn't need much supervision or direction
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