Associate, Administration

3 days ago

Hyderabad, India Room to Read India Full time

Position Overview:


The Associate, Administration position will be based in Telangana state office and will be reporting to the State Manager. The position will perform varied administrative functions, works independently and under general direction. Monitors, track and book account expenditures, maintains official records, and implements administrative policies. Executes and coordinates office operations such as meetings, conferences, workshops, convocations, office moves, and/or special event. They Should be able to travel within the state and India, if required.


Roles & Responsibilities:


Day to Day Support of Office Administration:


  • Ensure full functionality of Room to Read state office functions at all times (e.g. electricity, utilities, internet, plumbing, pest control, postal deliveries, insurance, office set-up attendance register).
  • Logistic arrangements for any training /workshop/meeting for all program.
  • Organize all program related travel and/or transportation needs; liaison with travel agents.
  • Day to day management of office.
  • Maintenance of Inventory Registers of state office.
  • Assist State Manger in maintaining office equipment’s and all the administrative issues and supports.


Day to Day support in state level procurement:


  • To handled entire Procurement at state level (Identifying vendors, their registration, collection of quotation, sending to procurement committee, preparing comparative statement etc, maintaining procurement register).
  • To ensure quality of material and delivery on time.
  • Distribution or dispatch of program related material to destinations and regular follow up with vendors for safe delivery of material.
  • With support of program team make material verification.
  • Review of documents as per payment process sheet (for payment of procurement bills only).
  • Preparation of Fund Request (operational).
  • Communication with CO/SO team related to Admin work.
  • Updating Stock Register, PR and PO Register regularly, all receipts files of stationary and other material maintain timely manner all receipts should be there.
  • Sending request for office stationery requirement.
  • Preparation of MPR, Work Progress and Work Plan for Admin work.
  • Providing support in annual planning process at SO Level.
  • Participation in training/workshop/ meeting organized by CO.
  • Any other task or combination of smaller tasks that will require a significant amount of this position's time.
  • Any other duties and responsibilities given by management team of the organization.


Qualifications:


Required:


  • Graduate in any Discipline.
  • A minimum of 3 years of professional experience.
  • Ability to travel frequently within the states.
  • Ability to perform multi-task.
  • Self-motivated, flexible and able to work without close supervision.
  • Honest and trustworthy.
  • Strong negotiation skill.
  • Should have knowledge of Telugu language.


To be successful as a member of the Room to Read team, you will also:


  • Have a passion for our mission and a strong desire to impact an up-and-coming nonprofit organization.
  • Be an innovative and creative thinker; you’re not afraid to try something new and inspire others to do so.
  • Have a very high level of personal and professional integrity and trustworthiness.
  • Have a strong work ethic and require minimal direction.
  • Work well independently as well as part of a team.
  • Thrive in a fast-paced and fun environment.



Compensation:


Room to Read offers a competitive salary with excellent benefits. Benefits include thirteenth month bonus, health insurance and a retirement plan. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries on literacy and gender equality in education.


Room to Read is a child-safe organization. All personnel are expected to adhere to Room to Read’s Child Protection Policy and Child Protection Code of Conduct.

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