Inventory Coordinator
3 weeks ago
About Us
Experience Co. is an experiential travel brand that curates & produces some of India's most happening travel IPs from creative residencies to festivals & adventures for artists, creators, founders, leaders & misfits.
Experience Co. projects are built around 3 things: designing and running travel experiences across 20+ countries, nurturing a community of over 5000+ handpicked curated people who have been part of our experiences, and driving life-altering collisions & epiphanies through our experiences & communities.
ExCo is a bootstrapped, profitable company backed by a team that has over 100+ years of cumulative experience in running, creating & producing experiential events across the world from Iceland to Japan and everything in between.
What you'll do?
TLDR; Manage & optimize inventory (Hotels, Experiences/Activities, Food, Transfers) ensuring seamless travel experiences for our groups.
The longer version
As an Inventory Coordinator at Experience Co., you'll ensure real-time accuracy of availability, pricing, and seamless coordination between our Destination Experts (DEs) and global vendors. You'll be at the heart of making sure our unique travel experiences go off without a hitch, from vibrant cities to exotic retreats.
You'll be deeply involved in managing inventory dashboards, coordinating bookings, vendor relationships, and maintaining the accuracy and efficiency critical to our scaling travel operations.
Key Responsibilities:
Maintain and continuously update a centralized, real-time inventory dashboard for accommodations, experiences, transfers, and food partners.
Proactively monitor inventory levels to identify potential shortages or availability challenges well in advance.
Regularly liaise with hotels, experience providers, transport vendors, and food suppliers to maintain accurate inventory status and manage allocations effectively.
Address vendor-related inventory queries swiftly and escalate unresolved issues appropriately.
Support Destination Experts by providing accurate inventory information and prompt confirmations, facilitating smooth booking processes.
Conduct routine audits to ensure inventory data accuracy across internal platforms.
Generate detailed reports highlighting inventory usage trends, forecasting demand, and identifying opportunities for cost savings or process improvements.
Continuously identify opportunities for enhancing inventory management efficiency and suggest automations or workflow improvements in collaboration with the Production Manager and tech team.
You'd be a great fit if:
You're highly organized and naturally detail-oriented.
You're great with spreadsheets, Airtable, or similar tools.
You have exceptional communication skills and can manage vendor relationships smoothly.
You proactively solve problems and anticipate operational challenges.
You thrive in dynamic, startup environments and can adapt quickly.
You're excited about contributing to unique, curated travel experiences.
Organisation Structure
This role will report directly to the Production Manager.
About You
Startup Fit:
You know what you're getting into, and joining a growing team excites you.
You're comfortable working independently and taking full ownership of your role.
You're motivated by impact and thrive with increased responsibility and accountability.
You adapt quickly to change, enjoy iterating fast, and embrace uncertainty.
You're resourceful, scrappy, and seek continuous growth and improvement.
Culture Fit:
You've effectively worked in small, close-knit teams.
You enjoy building empathetic relationships with internal stakeholders and vendors.
You're driven by ensuring operational excellence and efficiency.
You want to create meaningful experiences and solve real-world problems for our community.
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