Assistant Project Manager-Documentation

4 weeks ago

Bengaluru, India Zyeta Full time

Zyeta is an integrated workspace design and build services firm that specializes in delivering exceptional workspace interiors that leverage the latest thinking in design, workforce experience, and the environment.

With our unique combination of people, process, and technology, we strive to provide our clientele with unparalleled value.

We transform raw space into award-winning, next-generation offices, data centers and more. We focus on large-scale and mid-size office design and build projects for a diverse international clientele that includes both global enterprises as well as early-stage companies, having successfully completed hundreds of projects across India.

Role: Assistant Project Manager

Location: Bangalore/ Hyderabad


Responsibilities

We are seeking a highly organized and detail-oriented Assistant Project Manager with expertise in documentation-related deliverables to join our team. The Assistant Project Manager will play a crucial role in ensuring the smooth execution of projects by managing all documentation aspects, from initial planning to final project completion.

Documentation Management:

  • and maintain comprehensive project documentation, including project plans, schedules, budgets, and progress reports.
  • and manage project files, ensuring all documentation is accurate, up-to-date, and easily accessible to team members.
  • with project stakeholders to gather relevant information and ensure alignment on project documentation requirements.
  • document control procedures to track revisions, approvals, and distribution of project documents.

Schedule Tracking:

  • closely with project managers to develop project schedules and milestones, incorporating documentation-related tasks and deadlines.
  • project schedules regularly to track progress, identify potential delays, and proactively address schedule conflicts.
  • schedule updates and deviations to project stakeholders, and recommend adjustments as necessary to ensure on-time project delivery.

Communication and Coordination:

  • communication between project teams, subcontractors, and clients regarding documentation-related matters.
  • with internal departments to gather necessary documentation and ensure compliance with project specifications and regulatory requirements.
  • timely updates to project managers and stakeholders on documentation status, issues, and risks.

Quality Assurance:

  • regular reviews of project documentation to verify accuracy, completeness, and compliance with company standards and industry regulations.
  • areas for improvement in documentation processes and recommend solutions to enhance efficiency and quality.

Support Project Management:

  • project managers in coordinating project activities, including scheduling meetings, preparing agendas, and documenting meeting minutes.
  • with project teams to develop and maintain project documentation templates, guidelines, and best practices.
  • project managers in monitoring project progress, identifying potential risks, and implementing mitigation strategies.

What we expect:

  • degree in project management, construction management, engineering, or related field. With experience in project documentation management within the construction or design industry.
  • proficiency in document management software and Microsoft Office Suite (e.g., Excel, Word, PowerPoint).
  • organizational skills with a keen attention to detail.
  • communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
  • to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
  • of project management principles and methodologies (e.g., PMI, Agile) is preferred.
  • in project management (e.g., PMP, CAPM) is a plus.


What we offer:

  • work culture; freedom with responsibility.
  • work environment where you can enjoy your work that encourages you to bring your creativity to all aspects of the business.
  • to grow, learn and inspire
  • collaborative and supportive team culture that recognizes and values your strengths and expertise.


Note: The above job description is a general outline of responsibilities and requirements commonly associated with the role of a Corporate Interior Fit Out Specialist. Actual job descriptions may vary depending on the specific clients, and project requirements.


Zyeta is an equal-opportunity employer. We welcome and encourage candidates of all backgrounds to apply. Join our team and be part of our commitment to delivering exceptional design and build projects while managing costs effectively.

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