Project Coordination Manager
1 week ago
Key Responsibilities:
Consultant Management
- Review and understand the project needs based on the concept drawings/ project framework/design intent shared by the management
- Evaluate and shortlist the 9 core consultants (architecture / design and services consultants) based on the project needs.
- Discuss and deliberate with the management and the Project Manager/ Head Site Execution to finalize Consultants
Review and Release of Designs
- Collaborate with the consultants and the in-house teams to follow up on the design deliverables and ensure the overall project timelines are maintained
- Oversee concept design development to ensure that the design intent detailed by the management and the services HOD’s are adhered to and ensure incorporation of compatible detailing in all disciplines
- Facilitate design approval and modification, negotiate approval and change instructions with project consultants to ensure design deliverables for immediate implementation on site.
- Conduct special purpose reviews of structural, MEP and other discipline drawings
- Resolve dependencies in workflow by coordinating and communicating between the project manager/construction manager, in house services teams and the various consultants and enable necessary decisions
- Align the good for construction drawing deliverables to the master schedule/ construction schedule and site activity in consultation with all the stakeholders.
- Finalize as built drawings and shop drawings in coordination with consultants and the design review team
- Coordinate with the in-house teams and the consultants for approvals/inputs/comments on the designs at various stages and ensure the same is incorporated
- Supervise and monitor on site progress to ensure project implementation is in compliance with the design intent and escalate construction deviations observed
Coordination
- Lead weekly meetings or regular intervals based on project need for project review /design review / design coordination related issues/ technical clarifications required by consultants between the in-house site and services teams and the consultants
- Preparing the detail minutes of the meetings (MoM) and circulate the same to all the attendees and coordinate and follow up with management / in-house teams / consultants for the closure of all the agenda points
- Coordinate with the sales team / leasing team for site visits with prospective tenants / clients to understand their requirements/concerns/queries (if any) and communicate the same to the concerned department head and ensure the same is completed
- Responsible for regular review and monitoring of the project progress with regards to budget and timelines and highlight any deviations/discrepancies to the Management
Standardization of Practices
- Responsible for developing and deploying standard practices and procedures for project coordination department to improve efficiency and maintain uniformity
- Plan and implement coordination structures in software like SAP in coordination with the internal IT team
Resource Allocation and Team Management
- Delegate coordination activities to junior coordinators as per priorities and established -workflows
- Responsible for building project management capabilities by collaborating with the various stakeholders and coach and mentor other and encourage them to use the appropriate project management techniques
Reports and MIS
- Folder management on the sever to ensure all updated drawings are available for all service streams
- Project Status reports to track actual site progress against plan
- Prepare customized reports based on management or auditor requirement
Qualifications:
- Bachelor’s degree in Civil Engineering, Construction Management, or a related field from NICMAR.
- 2-5 years proven experience in site execution and project management.
- Strong knowledge of project management software and tools.
- Excellent communication and leadership skills.
- Ability to handle multiple projects simultaneously and prioritize tasks effectively.
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