Administrative Assistant

Company Description

Adaayafarm is a company that specializes in the manufacturing and exporting of compostable Areca Palm Leaf Tableware. We aim to create sustainable and eco-friendly products to promote a balanced plant-based future. Our company has won the prestigious ThinkBig Awards in Nov 2016 organized by International Women Entrepreneurs Federation called Weconnect International. We sell our products in 31 countries.

Our company is experiencing rapid growth and is currently seeking qualified candidates to fill the position of Admin Executive. We appreciate your time in reviewing the list of qualifications and encourage you to apply for the position. Even if you do not meet all the qualifications, your application will still be considered based on your level of experience.

ROLES OF ADMIN ASST,

1. Human Resources

· HR in recruitment & On-boarding.

· Maintain Human Resource records.

· Pay roll Management and Execution

· Attendance analysis and corrective actions by talking to respective department heads

· Preparation of quarterly Appraisal data of Staff and Labour and execution of the same in every quarter.

2. Administration:

· Issuing monthly purchase orders to vendors for supply of regular monthly consumables for factory and warehouse and office.

· Negotiation with Vendors for better prices and credit terms

· Finding new vendors for new items and works at various location of the company.

3. Logistics:

· Coordination with Logistic companies for movement of Export containers.

· Coordination with logistic partners to collect material from various sourcing points of the company and delivering the same to factory or warehouse.

· Negotiation with Logistic companies for better rates and credit terms.

4. Documentation

· All domestic and International sales documentation.

· Annual contract , rental agreement, vendor agreement documentation.

· Documentation of Audit and Company Secretary reports on annual basis.

Qualifications

• Administrative assistance and executive administrative assistance skills
• Strong phone etiquette and communication skills
• Proficient in clerical skills and office management
• Experience in handling confidential and sensitive information
• Detail-oriented and organized
• Ability to multitask and prioritize tasks
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills in English and Kannada
• Knowledge of local languages is a plus
• Experience in a similar role is preferred
• Bachelor's degree in Business Administration or a related field is preferred