Procurement and Contracts

1 week ago

Ranchi, India Azim Premji Foundation Full time

Role & responsibilities


Procurement:


  • Vendor Sourcing and Evaluation: Identify, evaluate, and qualify vendors, suppliers, OEMs, and service providers to ensure a reliable and competitive vendor base.
  • Negotiation: Lead price, terms, and contract negotiations with vendors to secure the best possible outcomes for the organization while maintaining strong vendor relationships.
  • Fair idea lumpsum rate contract & civil construction Item wise procurement.
  • Follow up / Track delivery / works completion, follow up for bills, track movement of invoices from submission date to payment date.
  • Track all compliances with the contractual / PO terms and flag-off to stakeholders any contractual / PO term needing to be addressed Eg, (not exhaustive): expiry of BG, validity of prices, due dates for scheduled activities, renewal of contracts / PO etc.
  • Initiate approvals for amendments / change orders on need basis; Prepare Amendments to Contracts / POs for approvals and share with vendors post internal approvals


Contract Administration:

  • Initiating and participating in the drafting of General contracts (GC) / Amendments / change orders ensuring attention to detail and accuracy.
  • Maintaining formal contract records and correspondence, and adds contract information to relevant trackers / repositories
  • Monitoring the contractors progress and performance to ensure goods and services conform to the contract requirements. Documenting significant events; maintaining appropriate records.
  • Track Contract Dates: The effective date, completion date, renewal terms, and any additional dates necessary to monitor contract performance
  • Tracking any Foundation property used in contract performance, authorizing payments consistent with the contract terms
  • Highlight disputes and issues to be resolved to the concerned stakeholders.
  • Proposing remedies, as appropriate, where a contractors performance is deficient.
  • Liaise with all internal stake holders (Infra team, Procurement team, finance team and user teams) and external stakeholders (such as vendors etc) amicably for enabling these activities,
  • Vendor evaluation, Vendor rating
  • Process improvements initiatives to be undertaken and driven to closure both in manual and in automated processes including ERP
  • Maintain and update regularly and release to concerned stakeholders as per agreed schedule the MIS relating to end-to-end activities of Infra-related procurement and payment
  • Address any ad hoc requirements from vendors / stakeholders / senior management within reasonable timelines.


Preferred candidate profile

Bachelor's / Master degree in Civil / Mechanical

8-10 years of experience in procurement, with a focus on civil construction

Fair understanding on civil procurement in construction industry with deep understanding on General Contracts and aware of FIDIC process.

Proven track record of success in procurement

Excellent negotiation skills

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