Company Secretary Executive

CAPITAIRE is a multi-disciplinary business solution advisory firm focused on empowering business growth of our clients. A business that aspires to progress needs to address the challenges in the marketplace and this requires significant amount of experience, expertise, instincts, and imagination. At CAPITAIRE, our purpose is to build a winning value proposition for clients and empower them to maneuver change and improve performance by balancing growth, risk, operations, and regulatory aspects of business.

We support our clients by unlocking their true potential by providing meaningful business advice and assist them in implementing and executing the advice for their growth initiatives. From strategy, planning, taxation, valuation, finance, operations, training, and risk management, we cover wide spectrum of business requirement in an integrated model leveraging our people, process, and service delivery framework.

Job Title: Company Secretary Executive

Location: Ernakulam

Employment Type: Full-Time

Job Summary

We are seeking an experienced and highly organized Executive exam qualified Company Secretary to manage corporate governance and statutory compliance including Direct and indirect tax compliance for our Compliance division. The successful candidate will work closely with the Board of Directors and senior management to ensure the company's operations are conducted in line with legal requirements and best practices. This role requires a detail-oriented professional with in-depth knowledge of corporate laws, excellent communication skills, and the ability to handle confidential information responsibly.

Key Responsibilities:

• Ensure the company complies with legal and regulatory requirements, particularly those related to corporate governance.
• Prepare and review regulatory filings, disclosures, and reports as required by statutory authorities (e.g., Registrar of Companies, SEBI).
• Advise the Board of Directors on corporate governance matters, ethics, and regulatory changes.
• Organize and prepare agendas, notices, resolutions, and minutes for Board and Committee meetings.
• Maintain and update records of Board resolutions, meeting minutes, and statutory registers.
• Coordinate communication between the Board of Directors and management, providing administrative and advisory support.
• Maintain accurate records of the company’s statutory and legal documents, including Memorandum and Articles of Association, statutory registers, and other required records.
• Ensure safe custody of corporate documents, including share certificates and seal.
• Act as the primary point of contact for communication with shareholders, regulatory bodies, and other stakeholders.
• Coordinate the publication of annual reports, financial statements, and disclosures in accordance with statutory requirements.
• Advise management on corporate risks, compliance, and legal obligations to mitigate risks effectively.
•  Stay informed on changes in corporate laws and regulations that may affect the company, ensuring policies are updated accordingly.
• Oversee the organization of General Meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Facilitate corporate actions such as issuing shares, buy-backs, mergers, and acquisitions in compliance with legal requirements.
• Review GST and TDS filings of our clients

Requirements:

• CS Executive.
• Minimum of 2 years of experience after qualifying CS Executive as a Company Secretarial role or in a related corporate governance role.
• Proven knowledge of corporate law, compliance regulations, Goods and Service Tax Act, Income Tax Act and corporate governance standards.
• Strong understanding of SEBI, Companies Act, and other applicable regulations.
• Excellent communication, organizational, and multitasking skills.
• High ethical standards and the ability to maintain confidentiality.
• Proficient in MS Office and company secretarial software.
• Strong attention to detail, with the ability to work independently and manage multiple priorities.
• Effective relationship management skills for collaboration with senior management and board members.
• Proactive, with strong problem-solving and analytical skills.