Department Administrative Assistant India I

3 weeks ago

Bengaluru, India Mouser Electronics Full time

JOB DESCRIPTION
Title: Department Administrative Assistant India I
Location: Bangalore

Responsible and accountable for providing a wide variety of administrative support to Vice Presidents Directors or Managers. Accountabilities will be completed with the highest regard for professionalism and consistency with Mouser Values, including attention to detail, accuracy, completeness, timeliness and confidentiality.

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

Provides effective communication support for management and other staff members by composing/creating, updating/revising, maintaining, proofreading and distributing information. This may include preparing spreadsheets, presentations, flow charts and emails. Establishes and maintains effective relationships with internal and external contacts, always exhibiting excellent customer service. Processes departmental purchase orders, invoices, expense reports and budget information. Coordinate payment and record keeping of department invoices from outside vendors with Accounts Payable and Finance. Coordinate with other administrative staff and participate in events/conferences through planning or assisting as needed. Managing an active calendar of appointments. Facilitate scheduling of internal and external meetings as needed and as requested. Assure effective new employee onboarding by working with HR, Security and Systems to make sure new hires are properly on board and ready to work. Completes special projects and other duties as assigned, with quality results, while adhering to the timeline given by management. Ensures adequate stocking of office supplies for self and department by reviewing inventory in stock, reviewing needs and by coordinating the placement of orders. Analysis of spreadsheets and other forms of data. Reporting of analyzed data to department management concisely. 
Completes projects and other duties as assigned, with quality results, while adhering to the timeline given by management.

SKILLS & CERTIFICATIONS

Possesses a highly professional demeanor with the ability to maintain strict confidentiality. Exhibit strong analytical, problem solving, negotiation and organizational skills. Analyzes the impact of decisions before executing. Interacts effectively with individuals and groups inside and outside the organization. Excellent verbal and written communication. Intermediate knowledge of MS Office Applications (Excel, PowerPoint, Word and Outlook). Basic knowledge of Collaborative Applications (Teams, Zoom, Skype, or Slack), SharePoint preferred. Ability to communicate effectively in all mediums and with all levels of management. Detailed and thorough in work habits with multi-tasking ability.

REQUIREMENT

Bachelor's degree in a relevant field. Upto 2 years of experience in administrative support activities. Be responsible for managing various administrative tasks, supporting communication efforts, coordinating travel arrangements, and assisting in document preparation.

This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend accountabilities and requirements at anytime at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities. 

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