Document Controller

1 month ago

New Delhi, India Bechtel Full time

Requisition ID: 279596 

  •  Relocation Authorized: None 
  • Telework Type: Full-Time Office/Project 
  • Work Location: New Delhi 

 

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

 

Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994. Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.

 

Job Summary:

In this role, you will provide document management services, including but not limited to receiving, processing, distributing, retrieving, and maintaining documents and records. You will assemble information to support project activities and assist in resolving issues and questions. Your attention to detail, accuracy, and support will help ensure documents are in the right place at the right time.

 

Major Responsibilities:

  • Provides document and/or records management services and assists in the implementation of the enterprise content management system (ECMS)​
  • Reviews, logs, distributes, maintains, retrieves, and manages a wide range of records and/or revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with established procedures, instructions, and guidelines​
  • Provides guidance to authors in assigning unique document numbers to documents based on procedures​
  • May assist in the review of data entry accuracy for assigned work by performing daily, weekly, and monthly quality checks​
  • Interfaces with other groups in the resolution of questions, issues, or actions relating to document control matters​
  • Directs the team on records security classification policy and procedures​
  • Assembles information needed to support project activities, including but not limited to metrics, audits and self assessments​
  • Provides input to creating/updating desktop work instructions, plans and procedures​
  • Suggests/contributes to ideas to improve work process efficiency including automation​
  • May assist in training others in use of software applications used for document management activities​
  • Works with team members to ensure records are complete and accurate and compliant with procedural requirement​
  • Creates and distributes document processing reports, as requested​
  • May assist with data migrations and post-migration validation efforts
  • Should have excellent hold on Excel features, Excel Macro writing etc.
  • Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
  • Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc)
  • Quick retrieval of Project Records from Aconex
  • Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as found by the Project Management Team
  • Administrative tasks

 

Education and Experience Requirements:

  • Requires a minimum of 8+ years of related experience​
  • Associate degree or related technical training preferred

 

Required Knowledge, Skills, and Abilities:

  • Proficiency in using Computers, and software such as MS-Excel, MS Access or any other Database Management Software is a pre-requisite.
  • Work experience on Aconex or any other Document Management Solution is essential.
  • Excellent communication skills (oral and written)
  • Strong aptitude for automation and eager to learn
  • Strong analytical skills to identify problems and work with Global Team / Vendor to find, develop and implement solutions
  • Good social skills to provide daily user support.
  • Ability to prioritize and flexibility to multi-task in a fluid environment
  • Ability to work independently with minimal supervision in dynamic work environment.

 

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

 

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

 

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com

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