Executive Assistant to Director

1 week ago

Kolkata, India EngageMyTalent HR Solutions LLP. Full time
1. Administrative Support:
o Manage the Founder’s calendar, including scheduling meetings and appointments.
o Coordinate travel arrangements and itineraries for business & personal trips.
o Prepare and maintain documents, reports, and presentations.
2. Stenographic Duties:
o Take dictation and transcribe notes during meetings, ensuring accuracy and
confidentiality.
o Record and document minutes of meetings and distribute them to relevant parties.
3. Communication Management:
o Screen and manage incoming calls, emails, and correspondence on behalf of the
Founder.
o Draft, edit, and proofread correspondence and internal communications.
4. Project Coordination:
o Assist in managing special projects and initiatives as directed by the Founder.
o Track deadlines and follow up on action items from meetings.
5. Research and Reporting:
o Conduct research and compile information for decision-making and strategic
planning.
o Prepare briefing materials and reports for meetings and presentations.
6. Confidentiality and Discretion:
o Handle sensitive information with confidentiality and professionalism.
o Maintain a high level of discretion in all interactions and communications.
7. Office Management:
o Organize and maintain filing systems and records.
o Ensure the office environment is conducive to productivity and professionalism.
8. Event Coordination:
o Assist in planning and coordinating company events, meetings, and functions.
o Manage logistics and details for on-site and off-site gatherings.
9. Team Collaboration:
o Collaborate with other team members and departments to support organizational
goals.
o Serve as a liaison between the Founder and other stakeholders.

This role requires strong organizational skills, attention to detail, and the ability to work in a fast-
paced environment.

RequirementsEXCELLENT FOLLOW UP SKILLS Most important requirement. (Do not hire without this skill.) All
other skills we can train her into. Follow up skills she should have.
Should have working knowledge of MS OFFICE especially EXCEL & Word.
Technically sound.
Good command over English.
Shorthand

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