Admin Executive

Position Overview

We are seeking a detail-oriented and proactive Admin Executive to manage day-to-day administrative operations, support staff welfare, ensure smooth functioning of office facilities, and coordinate with multiple teams including Accounts, SCM/Projects, and HR. The role requires excellent organizational and coordination skills, with the ability to handle vendors, procurement, compliance, and employee support activities.

Key Responsibilities

Administrative & Office Management

 Oversee day-to-day office administration and ensure smooth operations.

 Manage attendance systems including biometric download and reporting.

 Supervise housekeeping activities to maintain cleanliness and hygiene standards.

 Ensure staff welfare facilities such as drinking water, travel bookings, and hotel arrangements.

 Handle procurement and stock management of office stationery, consumables, printer toners, and related supplies.

 Maintain rate contracts with vendors and oversee vendor coordination for housekeeping, printing, stationery, and consumables.

 Ensure Wi-Fi and internet facilities (Hathway/RP) are functional and issues resolved in time.

 Safe custody and handling of CEO's digital signature USB (with Finance/Admin as per policy).

Fixed Assets & IT Support

 Manage procurement, approval, and maintenance of fixed assets such as laptops, desktops, UPS, and batteries.

 Oversee laptop battery replacements, repairs, and refurbishment of old laptops at minimum cost.

 Maintain an updated list of fixed assets issued to employees.

 Coordinate with vendors for printer servicing and IT-related support.

Employee Support

 Set up and manage official email IDs for new employees.

 Handle Zoho email subscription renewals and vendor payments.

 Manage PF/ESI compliance and liaison with EPFO officials.

 Track and follow up on open PF withdrawal/transfer claims of ex-employees.

Finance & Petty Cash Support

 Manage petty cash disbursement and coordinate top-up with Accounts team.

 Support Accounts in processing vendor bills and reimbursements.

 Assist in debit card top-up processes.

SCM/Projects/Deployment Support

 Coordinate logistics activities for project deployments.

 Manage Corporate Porter app – including top-up processes, admin rights, and balance monitoring.

Travel & Courier Management

 Handle travel bookings (railway/bus/air/hotel) for employees in line with company travel policy.

 Prepare travel cost estimates, seek approvals, and follow up with management.

 Manage courier services and ensure timely dispatch and receipt of documents and parcels.

Requirements

 Graduate in any discipline (preferably in Business Administration or related field).

 1–2 years of experience in Office Administration/General Administration roles.

 Knowledge of procurement processes, vendor management, and compliance (PF/ESI).

 Proficiency in MS Office and basic IT troubleshooting.

 Strong organizational, multitasking, and coordination skills.

 Ability to liaise effectively with internal teams and external vendors.

 Good communication and interpersonal skills.

Key Attributes

 Proactive and resourceful in problem-solving.

 High level of integrity and responsibility.

 Ability to work independently and manage multiple tasks simultaneously.

 Strong attention to detail and commitment to process adherence.

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person