Purchase And Costing Specialist

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Job Summary:

We are seeking a results-driven Purchase Specialist with a strong background in strategic procurement, vendor management, costing, and project-based purchasing. The role involves managing high-value procurement for engineering projects, ensuring cost competitiveness, quality compliance, and timely delivery. In addition to procurement, the role includes costing support for tenders and project budgets.

The ideal candidate will have a blend of engineering and commercial acumen, proven experience in handling multi-site procurement, and the ability to work in synergy with project, finance, and operations teams.

Key Responsibilities:

1. Strategic Procurement & Vendor Management

• Source, evaluate, and onboard vendors for MEP, automation, and system integration projects.
• Negotiate terms, pricing, delivery schedules, and payment conditions to achieve cost savings.
• Develop and maintain a preferred supplier list, ensuring adherence to quality and compliance standards.
• Conduct supplier audits and performance reviews against KPIs.

2. Purchase Order Management & Coordination

• Create and process purchase orders aligned with project timelines and technical specifications.
• Track order status and ensure on-time delivery of goods and services.
• Liaise with site teams, engineering, and project managers for material requirement planning.

3. Costing & Budgeting Support

• Collaborate with finance and project teams to prepare cost estimates for tenders and bids.
• Maintain cost databases for frequently procured materials and services.
• Assist in project budgeting, cost control, and variance analysis.
• Support bid evaluation and techno-commercial comparisons.

4. Inventory & Stock Control

• Monitor stock levels to prevent shortages or overstocking.
• Coordinate with warehouses and site teams for inventory reconciliation.
• Forecast material requirements based on consumption trends and pipeline projects.

5. Compliance & Documentation

• Ensure procurement activities comply with internal policies, statutory requirements, and contractual obligations.
• Maintain organized documentation for audits, contracts, and supplier agreements.
• Support GST/TDS-related requirements in procurement transactions.

6. Cross-Functional Collaboration

• Work closely with Project, Finance, Engineering, and Logistics teams for seamless procurement execution.
• Support logistics coordination to ensure timely delivery to project sites.
• Participate in cost-reduction initiatives without compromising quality.

Qualifications & Experience:

• B.E./B.Tech in Mechanical, Electrical, Electronics, or related discipline (mandatory).
• Additional qualification in Procurement, Supply Chain Management, or Costing preferred.
• 5–7 years of experience in procurement, vendor management, and costing in MEP, EPC, automation, or infrastructure projects.
• Proficiency in ERP systems (SAP/Oracle), MS Excel, and procurement tools.
• Strong understanding of commercial terms, GST, and vendor compliance processes.

Key Competencies:

• Commercial Acumen – Skilled in balancing cost, quality, and delivery.
• Analytical Ability – Strong data interpretation for costing and vendor evaluation.
• Negotiation Skills – Proven track record in securing best-value deals.
• Cross-Functional Collaboration – Ability to work seamlessly with technical and commercial teams.
• Compliance Orientation – Ensures adherence to company and statutory norms.

Performance Metrics (KPIs):

• % of on-time deliveries vs. plan.
• Cost savings achieved vs. budget.
• Vendor performance score.
• Accuracy of cost estimates in bids/tenders.
• Procurement cycle time (PO to delivery).
• MePor similar industry preferred