Crewing Executive

Requirements

• Masters/Bachelor's degree in Maritime Studies, Human Resources, or related field.
• Knowledge of and experience of working with Offshore Vessels.
• Five years in a senior role within a crewing department
• Seagoing certification is not a requirement but preferable
• Good understanding of MLC, SMS compliance systems.
• Understanding of STCW certification and the subsequent CoC / CeC requirements
• Strong knowledge of international maritime regulations (STCW, SOLAS, ISM, etc.).
• Fluent in written and oral English
• Willing to travel

Key Role and Responsibilities:

• Will be responsible all aspects of crew management for assigned vessels.
• Responsible to Identify Sources, Shortlist and Mobilise Required Crew for the Project, as per Qualification and Experience Criteria of Scope of work.
• Ensure that crew members are deployed to vessels in a timely manner.
• Maintain the crewing matrix for each vessel and monitor the on signing and off signing in compliance with the crew matrix.
• Providing support to the superintendents on personnel issues such as disciplinary meetings
• Managing all aspects of marine and offshore construction / project personnel administration
• Management of the long-term crewing strategy
• Understand the various visa requirements for Indian and non-Indian citizens working and transiting.
• Budgeting and Cost control for entire crewing Dept.
• Handling the recruitment of Officers and ratings selected by the various manning companies in association with the ship managers.
• Participation in DOC / MLC and TMSA Audits to explain and demonstrate compliance to visiting inspectors.
• Maintaining rotational plans of crew as per Operational and Safe Manning needs of the vessels. Planning rota crew, identifying vacancies and managing the selection and recruitment of all marine/offshore construction/project personnel through manning agencies, in accordance with Company's procedures
• Compilation of CV in line with Clients Requirement on case-to-case basis.
• Responsible for verifying/maintaining records of crew certification / joining documents of marine/offshore construction/project personnel as required by ILO, Flag Administration, and local governing bodies. Verification of Documents such as but not limited to Qualifications, Experience, Medical Report, Offshore Survivals, PCC, prior to engaging as sub-contractor / free lancers, including their documentation, logistics and mobilization.
• Monitor the certification, documentation, and training of crew to ensure compliance with international maritime regulations (e.g., STCW, ISM Code, SOLAS, MARPOL).
• Tracking and Follow up Validity of Mandatory Certificates and Subsequent Renewals, Checking Medical reports, Pre-assignment / Post-assignment briefings.
• Coordinate with projects team and freelancers for fresh mobilization or for crew changes on running projects, and ensure Timely efficiently cost-effective approach.
• Build Data Base, create a competent and experience Personnel 'S Dictionary of all category and keep up date.
• Maintain ONGC NED Pass Records, PCC Records, and Other Statutory documents of all crew deployed on Adsun worksites.
• Documentation & clearing work for all Crew as required in line with client's specific stipulation.
• Track crew rotation schedules, ensuring timely and smooth relief for crew members on board.
• Overall Planning and Control of freelancer on Vessel & for upcoming project.
• Coordinate for crew sign in and sign off formalities
• Arrange and coordinate travelling arrangements for on-off signer
• Respond to emergency situations by ensuring that crew members are available for deployment at short notice.
• Responsible for checking / verification of crewing invoices.
• Monitors and verifies payroll of all engaged crew.
• Generate reports on crew performance, certifications, and training progress for senior management.
• Maintain up-to-date records of crew assignments, rotation schedules, and certifications.
• Ensure compliance with all relevant regulatory bodies and provide reports on crew compliance as required.
• Assess and address potential risks related to crew competence, fatigue, and legal compliance.
• Collaborate with safety officers to ensure that crew members adhere to safety regulations and participate in safety drills.
• Maintain clear and effective communication with vessel crews, maritime managers, port authorities, and other relevant stakeholders.
• Act as the primary point of contact for crew-related queries and concerns.
• Assisting and practicing Health & safety measurement in compliance with company's HSE policy.