Administrative Assistant

We are united in our mission to make a positive impact on healthcare. Join Us 

• South Florida Business Journal, Best Places to Work 2024
• Inc. 5000 Fastest-Growing Private Companies in America 2024
• 2024 Black Book Awards, ranked #1 EHR in 11 Specialties
• 2024 Spring Digital Health Awards, "Web-based Digital Health" category for EMA Health Records (Gold)
• 2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM) We're a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling, we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started ModMed's global headquarters is based in Boca Raton, FL, with a growing office in Hyderabad, India, and a robust remote workforce across the US, Chile, and Germany.

ModMed is hiring The Administrative Assistant provides high-level support to our India Leadership Team, partnering with multiple local leaders to ensure smooth daily operations. This role requires a proactive, self-motivated professional who takes initiative, works independently, and drives projects and tasks through to completion with excellence.

Your Role:

• Perform an extensive range of administrative tasks including: heavy calendar management, travel arrangements, fielding calls, expense reporting, filing and event scheduling.
• Assist with coordination of leadership visits, on-site meetings, and small-scale employee engagement events in partnership with the People Experience team.
• Create and edit professional documents and correspondence for internal and external audiences.
• Exercise good judgment and knowledge of the organization to balance business priorities, individual team needs, and executive's style and company policy.
• Handle confidential information with sensitivity.
• Being resourceful and able to multitask and prioritize in a fast-paced environment.
• Preparing agendas and providing applicable background information prior to meetings to ensure executives are adequately prepared.
• Serve as a key point of contact between the India leadership team and internal/external stakeholders, ensuring timely communication and follow-up.

Skills & Requirements:

• 3+ years administrative experience in a fast-paced environment, dynamic environment. 
• Ability to work full-time onsite at our Hyderabad, India headquarters.
• Professional communication skills with strong written, verbal and interpersonal abilities
• Highly organized and detail oriented, skilled in managing multiple priorities and deadlines
• Proficient in Google Workspace, Slack and other collaboration tools. Quick to learn new tools and technologies.
• Experience creating slide presentations with provided information and inputs
• Demonstrated experience in establishing and maintaining effective working relationships with team members, contacts, public, etc.
• Exercises good judgment, discretion and confidentiality in handling sensitive matters.
• Ability to work independently and collaboratively.
• Proactive, adaptable, and high energy; thrives in a fast-paced, nimble work environment.

ModMed Benefits Highlight:  At ModMed, we believe it's important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits:

India

• Meals & Snacks: Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk,
• Insurance Coverage: Comprehensive health, accidental, and life insurance plans, including coverage for family members, all at no cost to employees,
• Allowances: Annual wellness allowance to support your well-being and productivity,
• Earned, casual, and sick leaves to maintain a healthy work-life balance,
• Bereavement leave for difficult times and extended medical leave options,
• Paid parental leaves, including maternity, paternity, adoption, surrogacy, and abortion leave,
• Celebration leave to make your special day even more memorable, and company-paid holidays to recharge and unwind.

United States

• Comprehensive medical, dental, and vision benefits
• 401(k):  ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs,
• Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
• Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
• Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.

PHISHING SCAM WARNING: ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process, and valid communications from our hiring team will come from our employees with a ModMed email address ). Please check senders' email addresses carefully.  Additionally, ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above, please report them to the FTC website.