Receptionist

15 hours ago

Gurgaon, Haryana, India Ridoji Full time ₹ 2,50,000 - ₹ 7,50,000 per year

Role & responsibilities

1. Front Desk & Guest Management

  • First Impression: Greet and welcome all visitors, including clients, investors, and candidates, with professional courtesy, ensuring a positive and seamless experience.
  • Communication Hub: Manage the main office telephone line, filtering and directing calls efficiently. Handle incoming and outgoing physical mail and courier services.
  • Meeting Coordination: Schedule and coordinate meeting rooms, ensuring they are clean, equipped, and ready for use. Assist with setting up video conferences and presentations.

2. Office Administration & Operations

  • Office Supplies: Monitor and maintain inventory of office supplies, stationery, and pantry items, placing orders proactively to ensure continuous availability.
  • Vendor Liaison: Act as the primary point of contact for office vendors (e.g., cleaning, security, utility services), managing invoices and coordinating service appointments.
  • Documentation: Maintain organized physical and digital filing systems for administrative documents, contracts, and visitor logs.

3. Basic HR & Data Support

  • Onboarding Support: Assist the HR department with basic new hire paperwork, distributing welcome kits, and setting up temporary access badges.
  • Data Entry: Perform routine data entry tasks, updating contact lists, maintaining appointment calendars, and generating simple reports as required by the management team.

Preferred candidate profile

  • Experience: 1-3 years of proven experience as a Receptionist, Front Office Executive, or Administrative Assistant, preferably in a corporate or fast-paced business environment.
  • Skills: Exceptional professional presentation. Excellent verbal and written communication skills (English and local language). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Highly organized, detail-oriented, and capable of multitasking.

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