Admin Manager

About Paywize

Paywize is building India's first Fintech Operating System, powering businesses with secure and scalable solutions for payouts, collections, connected banking, and digital financial services. Our platforms handle high-volume, transaction-heavy systems for enterprises, banks, and startups, enabling faster growth with trust and compliance.

About the Role

The Admin Manager (Fintech) is responsible for overseeing the company's administrative operations, ensuring efficiency, compliance, and smooth day-to-day functioning. This role supports multiple teams including finance, operations, HR, and compliance, and ensures that the organization's processes and policies align with regulatory standards and internal objectives.

Key Responsibilities

1. Office & Operations Management

2. Oversee day-to-day office operations, facilities management, and vendor relationships.

3. Ensure smooth functioning of administrative systems, supplies, and infrastructure.

4. Implement and optimize office policies and standard operating procedures (SOPs).

5. Compliance & Regulatory Support

6. Assist with maintaining compliance documentation related to fintech regulations (KYC/AML, data privacy, PCI-DSS).

7. Support internal audits and liaise with external auditors as required.

8. Ensure record-keeping and reporting processes meet regulatory and company standards.

9. Administrative Support for Teams

10. Manage schedules, internal communications, and coordination across departments.

11. Provide administrative support to leadership, including meeting coordination, document preparation, and reporting.

12. Facilitate onboarding, offboarding, and other HR-related processes in coordination with HR teams.

13. Vendor & Contract Management

14. Manage contracts and relationships with office vendors, service providers, and third-party partners.

15. Negotiate vendor agreements, ensuring cost-effectiveness and compliance with company policies.

16. Budgeting & Resource Management

17. Monitor and manage administrative budgets, procurement, and expenses.

18. Track office expenditures and ensure adherence to budgetary guidelines.

19. Identify cost-saving opportunities without compromising operational efficiency.

20. Process Improvement & Team Leadership

21. Implement process improvements to streamline administrative and operational workflows.

22. Lead and mentor administrative staff, fostering a culture of accountability and efficiency.
23. Coordinate cross-functional initiatives to support business goals.

Required Qualifications

• Bachelor's degree in Business Administration, Management, Finance, or related field.
• 3–5 years of experience in administrative management, office management, or operations, preferably in fintech or financial services.
• Strong knowledge of administrative processes, office management, and vendor management.
• Familiarity with compliance and regulatory requirements in fintech is a plus.
• Excellent organizational, communication, and problem-solving skills.

Preferred Qualifications

• Experience managing a team of administrative staff.
• Exposure to fintech operations, payments, or banking technology.
• Knowledge of HR processes, budgeting, and procurement systems.
• Familiarity with office automation tools, CRM systems, and workflow software.

Key Competencies

• Organizational & multitasking skills
• Process-oriented mindset
• Vendor & stakeholder management
• Compliance awareness
• Leadership & team management
• Analytical & problem-solving ability

Job Type: Full-time

Pay: ₹400, ₹600,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Application Question(s):

• Total Admin Manager experience (years)?
• Which administrative functions have you managed (office operations, facilities, vendor management, compliance, etc.?
• How do you evaluate, select, and manage vendors or service providers?
• How many people have you managed directly or indirectly in your previous roles?
• Current CTC (₹ per annum)?
• Expected CTC (₹ per annum)?
• Earliest joining date (Immediate / Serving Notice – specify date)?
• Current Location (City)?
• Native / Hometown Location?
• Highest Education Qualification?
• Year of Completion?

Work Location: In person