Back Office Executive

2 weeks ago

Bhatpore Surat Gujarat, India 5ea96f44-8863-41f0-807b-444081a8de07 Full time ₹ 1,20,000 - ₹ 1,80,000 per year

Job Role: Data Executive

Department: Operations / MIS

Location: Bhatpore Office, Surat

Experience Required: 0 – 3 years

Shubham Cargo Movers is a transporter providing logistics solutions across Ahmedabad, Bangalore, Pune, and pan-India. The company is seeking a detail-oriented and proactive Data Executive to manage essential back-office and operational data activities.

The ideal candidate will handle data entry, MIS reporting, documentation, quotation preparation, CRM updates, analysis, and coordination tasks. This role requires strong organisational skills, accuracy, and efficiency in a dynamic environment.

Job Responsibilities1. Data Management & Reporting

  • Maintain and update daily operational data including trips, dispatch, unloading, POD status, and fleet performance.
  • Ensure accuracy of all inward and outward data entries in the operational systems.
  • Prepare daily, weekly, and monthly MIS reports for management review.
  • Track vehicle movement data and update status in real-time dashboards.

2. Documentation & Record Keeping

  • Organize and maintain digital and physical records such as LR details, invoices, PODs, fuel records, and driver logs.
  • Verify documents received from drivers, customers, or branch offices before data entry.
  • Support audit teams by providing required documentation and reports.

3. Coordination & Communication

  • Coordinate with operations team, fleet managers, branches, and drivers to collect accurate operational data.
  • Follow up for missing information, pending PODs, or incorrect entries.
  • Share updated reports with management and concerned departments.

4. Data Accuracy & Quality Control

  • Identify and correct discrepancies in operational data.
  • Maintain zero-error data entry and ensure data hygiene.
  • Follow standardised data entry formats and company policies.

5. Software & System Handling

  • Work on TMS (Transport Management System), Excel, Google Sheets, and internal MIS tools.
  • Create and manage datasets, trackers, pivot tables, and automated reporting sheets.
  • Support implementation of digital tools for improved data visibility and workflow efficiency.

6. Analysis & Insights

  • Analyze operational data to highlight delays, performance gaps, and improvement opportunities.
  • Assist management with insights on fleet utilization, trip performance, and cost control.

7. Additional Back Office & Support Tasks

  • Prepare quotations for customers as per standard formats.
  • Update and maintain CRM data.
  • Support basic marketing-related tasks such as customer follow-ups and data collection.
  • Schedule appointments and coordinate with internal and external stakeholders.

Key Skills Required

  • Strong MS Excel & Google Sheets skills
  • Fast and accurate data entry
  • Analytical thinking and attention to detail
  • Knowledge of logistics documentation (LR, POD, trip sheet, etc.)
  • Good communication and coordination skills
  • Ability to handle multiple tasks efficiently

Why Join Us?

  • Opportunity to grow in a leading transportation and logistics company
  • Supportive and professional work environment
  • Competitive salary and benefits

How to Apply

Interested candidates can send their resume to

Use the subject line: "Application for Data Executive – Shubham Cargo"

Job Type: Full-time

Pay: ₹120, ₹180,000.00 per year

Work Location: In person

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