Conference Production Assistant

21 hours ago


Thiruvananthapuram, Kerala, India Fextons Full time ₹ 25,00,000 - ₹ 75,00,000 per year

At Fextons, we design and deliver world-class executive summits across Africa and Asia. To support our rapidly expanding portfolio, we are looking for a Conference Production Assistant who can operate with precision, professionalism, and a service-first mindset.

What You'll Own

  • Speaker & Delegate Coordination
  • Communicate with senior-level executives, confirm agenda details, gather bios/photos, and ensure seamless onboarding.
  • Email Communication & Follow-Ups
  • Draft, refine, and send professional emails to speakers, sponsors, and partners with impeccable accuracy.
  • Session Management Support
  • Assist our production head with agenda research, briefing docs, panel preparation, and workflow organisation.
  • Technical & On-Site Assistance
  • Coordinate slides, virtual tech checks, and support the events team during conferences.
  • Operations & Documentation
  • Maintain trackers, update CRM sheets, and ensure all production-related tasks meet timelines.

Who You Are

  • A graduate with strong written and verbal communication skills.
  • Detail-oriented with the ability to work calmly under tight deadlines.
  • Tech-comfortable (Microsoft 365, Google Workspace, Zoom/Teams).
  • A natural organiser who enjoys structure, processes, and problem-solving.
  • Professional, proactive, and committed to high-quality output.

 
Immediate joining preferred



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