Admin Manager

1 day ago

Bengaluru, Karnataka, India Maxwell Energy System Pvt Ltd Full time ₹ 12,00,000 - ₹ 36,00,000 per year

The Admin Manager will be responsible for overseeing and managing all administrative functions, including general administration, housekeeping, travel management, and security operations. This role requires a proactive, organized, and resourceful individual who can ensure smooth day-to-day operations, maintain high standards of workplace upkeep, support employee travel needs, and ensure a safe and secure working environment.

Requirements

Key Responsibilities1. General Administration
  • Oversee office operations, maintenance, and procurement of office supplies and services.
  • Ensure adherence to company policies, procedures, and compliance requirements.
  • Vendor management, contract negotiations, and performance reviews.
  • Manage budgets for admin activities and ensure cost optimization.
  • Oversee asset management, AMCs, and facility-related services.
2. Housekeeping & Facility Management
  • Supervise housekeeping teams to maintain cleanliness, hygiene, and upkeep of office facilities.
  • Ensure timely maintenance of workstations, meeting rooms, common areas, and amenities.
  • Regular facility inspections and addressing maintenance issues promptly.
  • Coordinate with facility partners, building management, and external vendors.
3. Travel Management
  • Manage domestic and international travel arrangements for employees.
  • Oversee travel bookings, itineraries, accommodation, and transportation.
  • Develop and enforce travel policies to ensure cost-effective and efficient travel planning.
  • Maintain accurate travel records, MIS, and reconciliation with finance.
4. Security Management
  • Oversee security operations ensuring safety of employees, assets, and infrastructure.
  • Coordinate with security service providers and monitor their performance.
  • Implement and review security policies, protocols, and emergency response plans.
  • Conduct security audits, incident reporting, and handle access card management, Inward and Outward movement of goods.
Qualifications & Experience
  • Bachelor's degree in Business Administration, Management, or related field.
  • 5–10 years of experience in Administration or Facility Management, with team-handling experience.
  • Strong vendor and stakeholder management skills.
  • Experience in travel coordination and security supervision is preferred.
  • Proficiency in MS Office and facility management tools.
Key Skills
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Problem-solving mindset with attention to detail.
  • Ability to lead and motivate cross-functional teams.
  • Negotiation and cost-management skills.
  • Knowledge of compliance, safety, and facility operations.
Work Environment
  • On-site role requiring coordination with multiple internal and external departments.
  • May require availability beyond working hours during emergencies or critical situations.

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