Administrative Executive

Position : Admin Executive

Location : Boisar

Role & responsibilities

Office Administration:

• Oversee day-to-day administrative tasks in the factory/office.
• Maintain office supplies, equipment, and facility infrastructure.
• Manage housekeeping, security, and pantry services.
• Documentation & Records:
• Maintain proper filing and documentation for administrative and operational records.
• Assist in preparing reports, presentations, and correspondence.
• Ensure all statutory records and licenses are updated and compliant.
• Vendor Management:
• Coordinate with external vendors and service providers.
• Process purchase orders and verify vendor invoices.
• Track and manage vendor contracts and renewals.
• HR & Payroll Support (as needed):
• Assist HR with attendance records, leave management, and onboarding documentation.
• Support coordination for training, audits, and employee engagement events.
• Compliance & Safety:
• Ensure adherence to facility safety standards and regulatory compliance.
• Maintain visitor and gate pass records.
• Coordinate with government bodies and local authorities when required.
• Travel & Logistics:
• Arrange travel, accommodation, and transportation for staff and visitors.
• Manage courier and logistics-related activities.

Qualifications & Skills:

• Bachelor's degree in Business Administration or relevant field.
• 4+ years of experience in administrative roles, preferably in a manufacturing/industrial setting.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Strong organizational and time management abilities.