Office Executive

15 hours ago

Delhi, Delhi, India PassionWorkx Full time ₹ 3,60,000 - ₹ 4,20,000 per year

Experience: 3Years - 9years

Pay: ₹30, ₹35,000.00 per month

We are seeking a dynamic and highly organized
Office Manager
to oversee daily operations, coordinate internal processes, and support both creative and administrative teams. The ideal candidate will play a crucial role in ensuring smooth office functioning, people management, and effective communication across departments and with external partners.

Key Responsibilities:

Operational & Office Management


• Oversee the smooth functioning of office utilities, supplies, maintenance, and administrative tasks.


• Manage vendor relationships, including periodic vendor and factory visits, ensuring coordination of processes with team.


• Support in planning and executing shoots, meetings, photography sessions, and office art/sculpture revamps.


• Attend BNI substitute meetings as required.


• Maintain and update client contact lists, ensuring organized and up-to-date information.

Team & HR Coordination


• Lead daily morning Zoom alignment calls with the team.


• Coordinate recruitment processes including screening, scheduling interviews, and structured hiring documentation.


• Complete all onboarding formalities for new joiners in a timely and professional manner.


• Oversee staff management, attendance updates, and HR coordination responsibilities.


• Organize and facilitate internal training sessions once a month.

Data Management & Reporting


• Maintain and update operational dashboards including Hopper, proposal sheets, lead trackers, member trackers, and accounting sheets.


• Prepare, analyze, and publish attendance and performance dashboards for management review.


• Maintain project-wise data sheets and ensure all reports are updated accurately on Excel/Google Sheets.


• Support leadership with structured reporting and actionable insights for better decision-making.


• Identify gaps in operations and suggest improvements to enhance workflow efficiency and team coordination.

Client & Cross-functional Coordination


• Provide support in client coordination and interactions as required.


• Coordinate installation Zoom calls and ensure team readiness for smooth execution of deliverables.


• Follow up diligently on assigned tasks with internal teams, vendors, and clients.

Skills & Requirements


• Graduate in any discipline (Business/Management preferred).


• Proven experience in office management, administration, or operations (experience in creative/arts industry is a plus).


• Strong command over Excel/Google Sheets and overall data management.


• Excellent communication, coordination, and stakeholder management skills.


• Ability to multitask and manage diverse responsibilities in a dynamic, creative work environment.


• Highly detail-oriented, proactive, and capable of working independently.


• Comfortable with both people-facing and backend operational work.


• Flexibility to attend off-site meetings, shoots, and vendor visits when required.

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