Executive/Senior Executive –Admin

1 day ago

Chennai, Tamil Nadu, India Mancraft Consulting Full time ₹ 5,00,000 - ₹ 10,00,000 per year


Job Description:

Key Roles & Responsibilities:

  • Updation of daily task tracker, air conditioners quarterly preventive maintenance status, updated branch list for the south region, broadband status etc.
  • Cost optimization in branch related repair & maintenance work.
  • Travel to local branch offices (20+ Branches in south), coordinate & engage owner to get the work done for their scope of work at branch level.
  • Sourcing of cost effective vendors for day to day work for office maintenance.
  • Monitoring & controlling cost in stationery, printer cartridges, Guest house at local level.

Primary Role Description:

  • Coordinate with interior vendor for fit out for closure of snags.
  • Ensuring timely delivery & installation of water dispenser, projector, broadband, stationery & printed material, stamps and issuance of petty cash in the branch offices.
  • Ensuring material movement, handover of premise to new office in case of relocation.
  • Identifying branch related work, adherence of admin SOP, and other required items in the branch by having periodic video / telephone call with each BM and take appropriate action thereafter.
  • Timely repair of routine repair & maintenance in the branch by coordinating with Branch Managers & vendors
  • Ensuring timely scheduled maintenance of air conditioners, water level in inverter, pest control and other critical equipment.
  • Verification of available assets as per FAR and ensuring tagging of assets.
  • Ensuring timely delivery of stationery and printer cartridges and other material time to time.
  • Timely submission of service bills to billing team for payment to the vendors.
  • Timely closure of branch related issues.
  • Interacting with Branch Managers through video /telephone calls in periodic intervals to identify the requirement in the branch.
  • Circulate the MOM for the discussion.
  • Take feedback from BM on Admin support.
  • Timely closure of branch audit points.
  • Periodic inspection through video/voice calls/physical verification of compliance board.
  • Ensure adherence of Admin SOP in the branch.

Key Requirements –

Education & Certificates : Graduation (any)

Experience & Skills:

  • 5+ years in same in Admin and Facility management role in a Service oriented or similar industry, should have managed multiple branch offices. 
  • Considering travel requirements for this role Male candidate will be preferred. 
  • Candidate should have good English communication including in local language (Tamil)
  • Good interpersonal and stakeholder management skills. 
  • willing to travel within Chennai for Branch visits and admin activities. 


Skills
  • Handling Petty Cash
  • Good Communication - English & Local Language (Tamil) 
  • Adaptability
  • Attention to Detail
  • Team Collaboration & Coordinating
  • Vendor Management & Negotiation
  • Cost Optimization
  • Preventive office Maintenance
  • Problem-Solving

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