Sourcing Executive

looking for serving NP of 15 days or immediate joiners

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Context/Scope:

Conducting & Maintaining Forward & Reverse Auctions in DIGIBUY Application.

Collaborate with stakeholders to gather, evaluate, and respond to vendor inquiries and proposals. Ensure that auction requests meet category-specific requirements and terms and conditions (T&Cs)

Manage the Request for Information (RFI), Request for Proposal (RFP), and Request for Quotation (RFQ) processes within the application.

Organize and oversee both forward (buyers invite suppliers to bid) and reverse (sellers compete for business) auctions on the DIGIBUY platform.

Collaborate with category buyers to understand their procurement needs.

Purpose of Position

Develop standardized auction templates tailored to specific procurement categories or needs. Ensure that the templates are user-friendly and compliant with organizational standards.

Keep a record of all auctions conducted and their outcomes.

Manage and update product catalogs within the Ariba procurement system. Ensure that catalogs are up-to-date and accurate for purchasing purposes.

Decision Making Authority

Financial Accountability (Budget/Revenue)

Decision Expected

Recommendations Expected

The role will need to operate within our SOA and be responsible for Daily, Monthly and Annual Auctions/catalogues conducted as per the set standards.

Track and measure cost savings achieved through auctions and procurement activities.

Implement strategies to maximize cost reduction and value creation.

From this role, it is expected to create comprehensive reports summarizing the results and key insights from each auction

Develop standardized auction templates tailored to specific procurement categories or needs.

Call

Market / Function Complexity

Provide training and guidance to suppliers on how to participate in auctions effectively. Assist suppliers in registering on the DIGIBUY platform. Manage and update product catalogs within the Ariba procurement system. Ensure that catalogs are up-to-date and accurate for purchasing purposes. Monitor bidding activity in real-time to identify potential issues or irregularities. Analyze bid data and supplier performance to make informed decisions during the auction.

Leadership Responsibilities

Determine the appropriate type of auction (forward or reverse) based on the procurement requirements. Define auction parameters such as bid increments, starting prices, and auction duration. Define auction parameters such as bid increments, starting prices, and auction duration.

Communicate auction details, rules, and deadlines clearly to participating suppliers. Address supplier inquiries and concerns promptly. Determine when to extend auction durations or adjust bid increments.

Top 3-5 Accountabilities

Area (time spent: total = 100%)

Level (Full, Partial,

Supportive)

Key Accountabilities

Planning & Organization

30%

Full

Responsible for planning the auction, setting the date and time, selecting the appropriate auction format (e.g., live auction, online auction, sealed bid), and ensuring all necessary resources are in place. Preparing and maintaining all relevant auction documents, including terms and conditions, auction catalog, bidder registration, and bidding instructions.

Promotion

20%

Full

Effectively communicating with potential bidders, providing them with necessary information, and addressing inquiries.

Bidder Registration and Verification

20%

Full

Managing the process of bidder registration, including verifying bidder identities and ensuring they meet any eligibility criteria. Implementing measures to prevent fraudulent bidding and ensuring the security of bidder information.

Auction Execution 30%

Full

Managing the actual auction event, including starting and ending the auction, accepting bids, and announcing winning bids. Continuously monitoring bids to ensure compliance with auction rules and addressing any issues or disputes promptly

Qualifications and Experience Required

Qualifications

Experience

Formally Educated Graduate

• Excellent communication skills.
• Basic auctioneer Training.
• Hands-on experience allows them to learn the intricacies of conducting auctions, handling bidders, and managing the auction process.
• Networking and Building a Reputation.
• Continuous Learning.
• Builds strong cross-functional relationships.
• Problem-Solving Skills.

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Success Criteria

The Auctioneer should be closely tied to their ability to deliver value to their clients, maintain professionalism and ethics, and achieve positive outcomes for all parties involved in the auction process.

Succession Plan Opportunities Role & responsibilities

Preferred candidate profile