Executive Assistant + Admin

Job Title: Executive Assistant + Admin
Location: Kolkata
Company Overview
We are seeking a dedicated and efficient Executive Assistant + Admin to join our team in Kolkata. In this dynamic role, you will provide comprehensive administrative support to senior executives while ensuring smooth office operations. Our company values initiative, reliability, and professionalism. We prioritize a collaborative environment that nurtures growth and development. You will play a key role in enhancing productivity and effectiveness by managing a wide range of administrative tasks.

Role Responsibilities

• Manage and organize executive schedules, including appointments and travel arrangements.
• Prepare and coordinate documents, reports, and presentations for meetings.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Handle confidential information with discretion and integrity.
• Assist in the preparation of budgets and expense reports.
• Conduct research and analyze data to support informed decision-making.
• Maintain office supplies inventory and place orders as necessary.
• Coordinate and manage office events and meetings.
• Draft and proofread correspondence, emails, and other communications.
• Support the onboarding process for new employees and interns.
• Implement and manage office procedures to optimize workflow.
• Assist with project management tasks and ensure deadlines are met.
• Monitor mail and manage incoming communications effectively.
• Perform various administrative tasks such as filing, data entry, and record-keeping.
• Support executive teams with ad-hoc tasks and projects as needed.
• calendar, travel, MOM and admin duties of the office to be managed

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proven organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor and a strong work ethic.
• Familiarity with office management procedures.
• Problem-solving skills and a proactive approach.
• Experience with project management tools is a plus.
• Strong interpersonal skills and the ability to work collaboratively.
• Ability to adapt to changing priorities in a fast-paced environment.
• Familiarity with accounting software is an advantage.
• Willingness to learn and take on new responsibilities.

Join our team and contribute to a vibrant work culture while enhancing your career as an Executive Assistant + Admin

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