Data Entry Executive

Job Profile: Data Entry OperatorCompany: Four Pixels Healthcare Pvt. Ltd. (Delhi Cardio Division)

Department: CRM / Operations / Reporting

Reporting To: Manager – Operations & Customer Success

Job ObjectiveTo ensure 100% accurate and timely entry of operational, patient, and doctor-related data into the company's CRM, Excel trackers, and dashboards — supporting seamless coordination between operations, marketing, and clinical reporting teams.

The role directly contributes to the company's mission of delivering premium, error-free, and timely cardiac diagnostics to patients across Delhi NCR and partner cities.

• Key Responsibilities1. Case Data ManagementEnter complete case details received from the operations team (patient name, doctor name, test type, device serial, installation & removal date/time, amount collected, technician name, etc.) into CRM / Excel sheets daily.
• Ensure all bookings are linked to correct doctors, territories, and diagnostic centers.
• Update status trackers (Booked / Installed / Removed / Payment Pending / Report Shared).
• Maintain the Device Movement Log to track each Holter, ABPM, ELR, and Sleep Study unit.
• 2. Report CoordinationUpdate case completion and report status in the Delhi Cardio Reporting Tracker.
• Share completed reports with doctors and patients as per the defined TAT (typically within 4–6 hours post-upload).
• Tag and archive all reports in structured folders for future reference.
• 3. Financial Data & CollectionsRecord daily payments collected by technicians or received via online transfers.
• Match each transaction with its respective booking and update Daily Collection Sheet.
• Flag pending payments to the Operations Head for follow-up.
• Maintain transparency in payment receipts and petty cash updates.
• 4. CRM & Dashboard MaintenanceEnter and maintain doctor-wise case history, monthly targets, and performance metrics.
• Support the CRM team in updating new doctor onboarding data (contact, hospital, specialisation, referral category).
• Ensure daily sync of Concliq CRM, BeatsTrack Ops Dashboard, and Excel reports for consistency.
• 5. Coordination & CommunicationCoordinate with technicians, marketing executives, and reporting team to close daily cases.
• Share end-of-day status updates with the team (cases booked, installed, pending, and completed).
• Follow up with doctors' clinics and partner centres for missing or delayed information.
• 6. Compliance & ConfidentialityMaintain 100% confidentiality of patient medical data, diagnostic reports, and doctor credentials.
• Follow internal data security protocols and avoid external sharing of company data.
• Ensure all records are stored and backed up securely as per company SOPs.
• Required SkillsStrong command of MS Excel, Google Sheets, and internal CRM tools (Concliq, DCDS, BeatsTrack Dashboard)
• Excellent data accuracy and attention to detail
• Fast and efficient typing speed (minimum 35 wpm)
• Basic understanding of medical test data (Holter, ABPM, ELR, Sleep Study)
• Strong communication and coordination skills
• Ability to multitask and meet same-day deadlines
• Educational QualificationMinimum Graduate (Any Stream)
• Diploma in Computer Applications preferred
• Prior experience (6 months–2 years) in medical data entry or diagnostics operations is an added advantage