Executive Assistant

The Executive Assistant (EA) to the Managing Director will provide high-level administrative, analytical, and operational support to ensure the efficient management of the MD's office. The ideal candidate will be highly organized, tech-savvy, and skilled in data analysis using Advanced Excel, Power BI, and ERP systems. This role involves managing executive schedules, preparing management reports, tracking KPIs, coordinating cross-functional activities, and ensuring strategic alignment across departments.

• Key Responsibilities1. Executive & Administrative SupportManage the MD's calendar, appointments, meetings, and travel arrangements efficiently.
• Prepare agendas, take minutes, and track follow-up actions for meetings.
• Handle confidential correspondence, communications, and reports on behalf of the MD.
• Coordinate with internal departments to ensure timely completion of assigned tasks.
• Maintain an organized filing and documentation system (digital & physical).
• 2. Business Analysis & ReportingPrepare, analyze, and present business performance reports using Advanced Excel and Power BI.
• Develop interactive dashboards for sales, finance, and operational KPIs.
• Extract, validate, and reconcile data from ERP systems for management insights.
• Support the MD in preparing presentations, business reviews, and board meeting materials.
• Provide data-driven insights to assist in strategic decision-making.
• 3. Project Coordination & Follow-upTrack ongoing projects, ensuring deadlines, deliverables, and budgets are met.
• Maintain an action tracker for delegated tasks and report progress regularly to the MD.
• Collaborate with cross-functional teams for seamless execution of strategic initiatives.
• Support in developing Standard Operating Procedures (SOPs) and process improvements.
• 4. ERP & System SupportGenerate and customize reports from ERP software as per management requirements.
• Monitor data accuracy, ensure timely updates, and troubleshoot ERP reporting issues.
• Integrate ERP outputs into Excel and Power BI for enhanced analysis and visualization.
• Train or coordinate with team members for efficient ERP usage.
• 5. Communication & Stakeholder ManagementServe as the first point of contact between the MD and internal/external stakeholders.
• Coordinate with clients, vendors, and senior leadership on behalf of the MD.
• Draft professional emails, letters, and reports maintaining confidentiality and clarity.
• Ensure timely communication and professional representation of the MD's office.
• Key Skills & CompetenciesExcellent organizational and multitasking abilities.
• Strong business communication and interpersonal skills.
• High proficiency in Microsoft Excel (Pivot Tables, Power Query, VBA Macros).
• Experience with Power BI (Dashboard creation, DAX, Data Modelling).
• Working knowledge of ERP systems (SAP / Oracle / Tally / Odoo preferred).
• Analytical mindset with attention to detail and accuracy.
• Ability to handle sensitive information with discretion.
• Qualifications & ExperienceEducation: Bachelor's degree in Business Administration, Commerce, or related field (MBA preferred).
• Experience: 4–8 years of experience as an Executive Assistant, preferably supporting top management.
• Technical Skills: Advanced Excel, Power BI, ERP software, MS Office Suite, and communication tools (Teams, Outlook).
• Personal AttributesProfessional appearance and demeanor.
• Proactive, self-motivated, and solution-oriented.
• Ability to work under pressure and meet deadlines.
• Strong sense of confidentiality, accountability, and integrity.