Admin Manager
1 day ago
The Admin Manager will be responsible for overseeing and managing all administrative functions, including general administration, housekeeping, travel management, and security operations. This role requires a proactive, organized, and resourceful individual who can ensure smooth day-to-day operations, maintain high standards of workplace upkeep, support employee travel needs, and ensure a safe and secure working environment.
Requirements
*Key Responsibilities
2. Housekeeping & Facility Management
3. Travel Management
4. Security Management*
- General Administration
- Oversee office operations, maintenance, and procurement of office supplies and services
- Ensure adherence to company policies, procedures, and compliance requirements
- Vendor management, contract negotiations, and performance reviews
- Manage budgets for admin activities and ensure cost optimization
- Oversee asset management, AMCs, and facility-related services
- Supervise housekeeping teams to maintain cleanliness, hygiene, and upkeep of office facilities
- Ensure timely maintenance of workstations, meeting rooms, common areas, and amenities
- Regular facility inspections and addressing maintenance issues promptly
- Coordinate with facility partners, building management, and external vendors
- Manage domestic and international travel arrangements for employees
- Oversee travel bookings, itineraries, accommodation, and transportation
- Develop and enforce travel policies to ensure cost-effective and efficient travel planning
- Maintain accurate travel records, MIS, and reconciliation with finance
- Oversee security operations ensuring safety of employees, assets, and infrastructure
- Coordinate with security service providers and monitor their performance
- Implement and review security policies, protocols, and emergency response plans
- Conduct security audits, incident reporting, and handle access card management, Inward and Outward movement of goods
Qualifications & Experience
- Bachelor's degree in Business Administration, Management, or related field
- 5-10 years of experience in Administration or Facility Management, with team-handling experience
- Strong vendor and stakeholder management skills
- Experience in travel coordination and security supervision is preferred
- Proficiency in MS Office and facility management tools
Key Skills
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Problem-solving mindset with attention to detail
- Ability to lead and motivate cross-functional teams
- Negotiation and cost-management skills
- Knowledge of compliance, safety, and facility operations
*Work Environment*
- On-site role requiring coordination with multiple internal and external departments
- May require availability beyond working hours during emergencies or critical situations
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