Executive Assistant

Job Information

Date Opened

10/01/2025

Job Type

Contract

Contract Duration

Open

Years of experience

4 to 5 Years

Industry

Health Care

Required Skills

sales research

grant writing

+2

Remote Job

About Us

Intelehealth is an international non-profit committed to improving access to primary health care in underserved regions of the world through its innovative technology platform. Intelehealth can be used by health organizations to set up high quality primary health care programs connecting patients in remote and rural communities to doctors.

We believe work should be meaningful as well as enriching. At Intelehealth, we're taking on one of the world's biggest development's challenge - solving the health access gap for last mile populations. We believe in creating and maintaining an organizational culture of innovation which is conducive for the incredible people who work with us.

Job Description

This is a remote position.

The Executive Assistant will provide high-level administrative and research support to ensure efficient operations and informed decision-making. This role combines traditional administrative duties with a strong emphasis on research, analysis, and email management. The ideal candidate is proactive, detail-oriented, and able to translate complex information into actionable insights while managing a fast-paced workload

Requirements

Must: ·

Education:

• Bachelor's degree in Business Administration, Communications, or a related field; a degree in Research, Analytics, or Social Sciences is a plus.

• Experience:

• 3–5 years of experience in an Executive Assistant or similar role, with a focus on research and analysis.

• Skills:

• Excellent written and verbal communication skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and online research databases.

• High level of discretion in handling confidential information.

• Ability to work independently and make informed decisions.

• Detail-oriented with exceptional organizational and multitasking abilities.

Key Responsibilities:

1. Meetings & Scheduling Support

• Manage the CEO's calendar, including scheduling, rescheduling, and flagging potential conflicts

• Prepare and edit correspondence, presentations, and reports

• Anticipate needs and ensure the CEO is well-prepared for meetings and engagements

• Coordinate logistics for board meetings: scheduling, confirmations, agenda and material preparation, minute-taking, and follow-up

• Support leadership and team meetings with scheduling, documentation, and action-item tracking

• Ensure timely communication and distribution of meeting-related documents

3. Event Organization & Management

• Plan and execute events (online webinars, workshops, partner convenings, and in-person meetings) end-to-end: scheduling, speaker prep, hosting, recording, and follow-up

• Manage event promotion via mailing lists, social media, and website updates

• Coordinate with designers and content creators to maintain event-related assets and webpages

• Collect feedback, track attendance, and prepare reports and analytics

• Organize internal team meetings with the CEO

4. Travel & Logistics

• Arrange travel for the CEO and leadership team, including flights, accommodations, transport, and visas

• Prepare detailed itineraries and travel documentation

• Process and reconcile travel and expense reports in a timely manner

5. Reporting & Documentation

• Prepare monthly, quarterly, and annual organizational reports

• Draft and circulate trip reports, expense claims, and reimbursement forms

• Maintain organized filing systems for records, reports, and confidential documents

6. General Support

• Provide day-to-day administrative support to ensure smooth operations

• Liaise with internal teams and external stakeholders on behalf of the CEO

• Jump in to support the CEO with ad-hoc tasks, special projects, and urgent priorities as they arise

• Adapt quickly to shifting needs, whether coordinating with donors, supporting program teams, or troubleshooting operational challenges

• Handle confidential information with discretion

• Serve as a flexible problem-solver and trusted partner to the CEO in ensuring organizational goals are met

Benefits

Remote working.

Flexible working hours.

Great work culture

5 days working.

Group Medical Insurance

---