Administration Assistant

Bring more to life.

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?

At Phenomenex, one of Danaher's 15+ operating companies, our work saves lives—and we're all united by a shared commitment to innovate for tangible impact. 

You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact – innovating at the speed of life.

Phenomenex isn't your typical scientific company. Founded nearly 40 years ago, Phenomenex is a global technology leader committed to developing novel analytical chemistry solutions that solve the separation and purification challenges of researchers, advancing the future of scientific analysis and investigation, ensuring the quality of essentials like your food, water, shampoo, and even cold medication. Be part of our global success and together, we accelerate the discovery, development and delivery of solutions that safeguard and improve human health.

The Administration Assistant, Phenomenex is responsible for Admin and Front office roles who is responsible for overseeing the Office administration and Daily front office operations.

This position reports to the Finance Controller- APAC, India and is located in Hyderabad and will be an on-site role.  

In this role, you will have the opportunity to:

• Oversee the office Administration and daily front office operations to maintain an organized and efficient work environment, while handling daily incoming and outgoing communications – Including mails, emails, Phone calls etc., Also, assist visitors and clients, ensuring a professional and welcoming environment.
• Coordinate logistics for meetings and conference and company events. Also, address inquiries and provide information as needed. Assist in basic accounting tasks such as invoice processing, expense tracking, and budget monitoring.
• Responsible stock management - office supplies, equipment, and inventory, ensuring timely procurement and maintenance. Vendor and client interaction and visitor logs, Security/housekeeping compliance and Courier Management.
• Manage calendars for executives and team members, scheduling meetings, appointments, and travel arrangements. Oversee office maintenance, including cleanliness, repairs, and safety protocols. Also, Perform ad hoc tasks as assigned by management.

The essential requirements of the job include:

• Bachelor's degree with 2 to 4 years' experience in front office and office administration.
• Proficiency in Office Software: Command of Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Organizational Skills: Ability to multitask, prioritize tasks, and manage time effectively.
• Communication Skills: Excellent verbal and written communication abilities.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.
• Problem-Solving Abilities: Capability to address and resolve issues promptly and efficiently.
• Confidentiality: Understanding of the importance of maintaining confidentiality in handling sensitive information.

Travel, Motor Vehicle Record & Physical/Environment Requirements: if applicable for role

• Ability to travel – 10% to 20%.
• Ability to lift, move or carry equipment, any other physical requirements.

It would be a plus if you also possess previous experience in:

• Good to have experience in handling the front office role.

Phenomenex, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it's a health care program or paid time off, our programs contribute to life beyond the job. Check out our benefits at Danaher Benefits Info.

At Phenomenex we believe in designing a better, more sustainable workforce. We recognize the benefits of flexible, remote working arrangements for eligible roles and are committed to providing enriching careers, no matter the work arrangement. This position is eligible for a remote work arrangement in which you can work remotely from your home. Additional information about this remote work arrangement will be provided by your interview team. Explore the flexibility and challenge that working for Phenomenex can provide.

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Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

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